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Contractor Management Software

Ensure contractor compliance within one intuitive module

Donesafe’s Contractor Management software enables visitors and contractors to self-register and enter essential trading information, while automating the contract approval process, management of inductions and linkage to site entry.

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Empower all PCBUs (Person Conducting a Business or Undertaking) to drive their own registration and induction, while lessening the internal resource required to ensure they remain compliant.

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Capterra Best Ease of Use 2025
2025 Top Rated Software Award e1741835979689 300×268
Get App Best Functionality and Features 2025
Overview

Manage your entire contractor base from a single source solution

Automate your contractor management engagement, processes, and reporting all in one place on the cloud with Donesafe. Link to related Donesafe modules such as Projects, Learning Management and Incident and Hazard Management to remove any blindspots surrounding your organisation’s contractors.

  • Cloud-based platform: Donesafe is a cloud-native platform built to deliver virtually unlimited scale and concurrency.
  • No-code configurability: Offering market-leading configurability within a completely codeless environment.
  • Mobility built-in: Donesafe works securely on any mobile device or browser, anywhere, online and offline.
  • Maximum adoption: Donesafe simplifies the entire end-user experience driving record employee participation levels organisation-wide.
  • Modular architecture: Donesafe is a modular platform allowing organisations to easily add new modules that are intelligently inter-connected and interoperable.
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  • Pre-approval
  • Permits
  • Induction
  • Licenses
    Compliance
  • Insurance
  • Policies
  • Expiration
    Alerts
  • Registration
    Qualifications
  • SWMS / JSA
Orchestration

Collect and connect the dots you never knew existed

Remotely manage your contract workforce with confidence

Streamline the contractor onboarding process by enabling self-register and capture of key data such as trading information, bank details, insurances, mandatory licenses and qualifications. Site managers will be notified via dashboard or email alert advising that contractors are cleared to enter the site.

Remotely manage your contract workforce with confidence

Ensure contractors are up-to-date by setting mandatory licenses, inductions and qualifications and that these are cross-referenced with contractor records. The Donesafe platform will automatically create an alert when a non-conformance (such as a license expiration) is identified. 

Protect your organisation with superior contractor

Use Donesafe’s capabilities to assign specific inductions for both contractors and visitors to complete – either on or off-site. Follow-up to ensure completion is no longer necessary as this is handled automatically to ensure only those who are fully compliant will be granted site access.

Easily tailor contractor inductions

Empower your contract workforce to uphold your organisational standards by providing them an intuitive and intelligent platform to log their own incidents and hazards.This module streamlines the identification and logging process for incidents and hazards, as they can be input immediately by PCBUs – meaning there is no need to source a staff member with system access to log a ticket on their behalf.

Drive contractor engagement with internal safety protocols

From selection and approval, to self-registering, onboarding and inductions, Donesafe’s Contractor Management software is a true end-to-end solution. Both the contractor principal and contractor manager will receive notifications if any licenses or certifications are lapsing, to ensure all PCBUs are compliant and your organisation is protected.

Oversee the entire contractor process via a single source

Use Donesafe’s contractor management software to ensure compliance with various risk and quality management frameworks, such as High-Risk Construction Work (HRCW), Work Health and Safety (WHS) 2017 and Construction Work Code of Practice.

Manage your contractor base in accordance
Remotely manage your contract workforce with confidence Protect your organisation with superior contractor Easily tailor contractor inductions Drive contractor engagement with internal safety protocols Oversee the entire contractor process via a single source Manage your contractor base in accordance
Intelligence

Close the gap between data and action

Experience 360-degree oversight of your entire visitor management program. Uncover hidden blindspots, track operational hazards, monitor unsafe behaviours, and identify compliance gaps. Take immediate action with intelligent automation or human intervention to mitigate risk and ensure compliance.

Dashboards

Dashboards

Customisable dashboards delivered to any device, anywhere

Harness global visibility and control all in one place with configurable reports & widgets. Role-specific views let every department focus on the metrics, actions, and tasks that matter most. Track team progress, status, events & more. Get real-time visibility to contractor job status, certification and license validity, and “at-risk” PCBUs who are linked to logged hazards and incidents. 

Reports (2)

Reports

Build the most advanced reports to meet any requirement

Create, customise, and schedule advanced reports easily with the attributes and visualisations of your choosing. Leverage the data that’s important to you and generate reports such as contractor non-conformance, induction status, impending license, documentation or contract expiry by PCBU, and many more.

Insights (1)

Insights

Eliminate all blindspots and start driving big data insights

Move from hindsight to foresight with insight-led data that gives your entire organisation visibility of what’s important to make smarter, quicker decisions that matter. Uncover key insights surrounding contractor on-site behaviours (eg. time on-site), contractor usage rate, and PCBUs with repeated certification lapses or instances of non-compliance to name a few.

Decisions

Decisions

Smarter actions start with smarter decisions, faster

Donesafe’s robust data management framework is designed to structure data capture that can be translated into real-time actions (workflows automations) or data insights to drive-decision ready workplaces. The Donesafe platform helps you to connect your people, processes, and your operational ecosystem to deliver data and insights for precise decision-making organisation-wide.

Features

All the cutting-edge tools you need, to deliver best-in-class results, effortlessly

Click the icons to explore the platform

No-Code No-Code

No-Code

Donesafe is engineered to be no-code configurable from the ground up. Build and deploy use cases in a matter of hours with an intuitive user interface that lets you design seamless forms, workflows, automations and actions.

Mobile

Access Donesafe on any device with our native mobile first platform. Compatible with Apple, Android and Windows devices, the Donesafe platform can even work when offline.

Forms

Add logic to make your forms smart. Forms can make decisions for users, input data automatically, show and hide fields and drag and drop files. Removing hurdles and making data input fast and easy encourages system-wide participation.

Workflows

Design, build and automate robust workflows that can be quickly adapted and customised as enterprise processes change. No-code needed and deployed in minutes.

Automation

Remove the time heavy administrative burdens and spend more time doing high level tasks. Achieve more with less resources.

API

Seamlessly communicate with third party systems and applications to send and receive data from one database to the other. Sync in real time or set time intervals of your own choosing.

Single sign-on

Ensure a seamless experience with single sign-on capabilities. Users require a single set of credentials in order to access all areas of Donesafe.

Alerts

Create multi-level alerts for goals and thresholds, and setup real-time notifications for critical events and workflow status.

Dashboards

Create any number of dashboards that are uniquely tailored to each job role, site or individual in Donesafe. End users can have a simple dashboard, while managers can have multiple reports, alerts and actions that relate only to them.

Custom reports

Create and save a report that interrogates any data field within the platform. This includes drilling right into sites, worker roles, date ranges, workflow progress, status and more. Saved reports automatically become a widget that can be placed on your dashboard.

Data migration

Data migration is made easy using our DIY import tool. Donesafe’s data migration can be performed by your account manager or yourself. Map data from Excel spreadsheets directly to the fields within the Donesafe system and import.

27001 security

Donesafe is hosted on Amazon Web Services, and is trusted by defence and government organisations. ISO 27001 compliance is a part of our overall focus on security.

Actions

Actions can be automatically created and sent to workers based on specific conditions. Donesafe will even follow up on actions if they are not marked as complete. Includes preventative actions and corrective actions (CAPA).

Scheduler

Create a system that automatically keeps workers accountable for recurring tasks. Schedule actions, audits, observations or consultations easily and assign them to those that need to complete it.

Language translator

Tailor Donesafe to support multiple geographic locations. Configure the primary language of each location or division across your organisation

Data exporter

Export all reports and compliance data with a click of the button. Perfect for presentations or reporting legislative requirements, such as OHSA 300 (USA).

Better Together

Discover other modules that play well together with Contractor management

Hazard Management
Complete hazard lifecycle management, from logging, to corrective actions and close out Find out more
Incident Management
Capture, track, investigate and report on all incidents and near-misses. Find out more
Projects
Single-source project oversight including automated assignment, task scheduling and obligation tracking. Find out more
Learning Management
SCORMcloud compatible management of competency, e-learning and training requirements. Find out more

How Donesafe Helps

Experience makes a difference

We’ve been supporting safety across the globe for decades. You get the benefit of a safety management system that’s always up to date and at the forefront of industry best practice.

McDonalds

McDonald's

100,000+

Personnel

95%

Employee Participation

500%

Engagement Increase

Just do it – you won’t regret it!

“Since we began using the Donesafe platform we have a much clearer understanding of what is occurring in McDonald’s restaurants and have been able to develop strategies to address them. We have also identified issues that may have already been occurring but were not being recorded, collated, and actioned.”

Robert Dunger
National Workplace Safety & Security Consultant

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Twin Towns Resort

Twin Towns Clubs & Resorts

1.5 Million

Guests

400

Employees

100%

Employee Acceptance

“The software is incredible, and can be configured to make implementation seamless and incredibly intuitive”

“We love the look and feel of HSI Donesafe, which has created a modern & fresh platform. It looks professional and it’s easy for our workers to use on any device.”

Rod Pain
Executive Business Manager

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Ac logo te reo large 1

Auckland Council

7,000+

Team Members

10,000

Total Contractors

3,500

Active Contractors

“The flexibility and the ability to grow with a large, complex, and constantly changing organisation”

“One of the primary decision-making criteria that we used was the flexibility and the ability to grow with a large, complex, and constantly changing organisation, because to think that this organisation is the same as it was 12 months ago would be a grave error in judgment. That was very high up in our decision-making criteria, was a partner who was able to have the scale and the depth of resources to work with this long-term, and to have the ability to understand how a large organisation works.”

John Lee
Risk and Assurance manager, Auckland Council

See it for Yourself

 

Better Contractor Management is one step away.

When you’re ready, we’re ready to help.

  • Speak to one of our specialists about your organisation’s safety goals.
  • Arrange a 1 on 1 demo and see why you and your workers will love its simplicity.
  • Discuss ongoing support you may need to help keep you on track.
  • Request pricing that’s tailored to your needs and objectives.
  • Simple subscription based pricing
  • Support for large scale deployments
  • Meets the industries highest security standards

Book Your Demo Now

Simply fill in the form and one of our industry solutions specialists will arrange a personalised demo at a time that works for you.


By submitting this form you accept Donesafe’s Privacy Policy