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Overview
Safety challenges across large education organisations
From universities and TAFEs through to research facilities, these complex educational institutions have a wide range of safety and compliance responsibilities to manage.
- Research labs and specialised facilities: chemical handling, safety data sheets (SDS), radiation, and biohazard controls.
- Trade workshops and vocational schools: heavy machinery, high-risk work permits, and isolation/lockout procedures.
- Student accommodation and facilities: residential safety, 24/7 maintenance, contractor access, and event safety.
- Excursions, field trips, and sports: mobile hazard logging in remote or off-site environments.
Donesafe connects risk, incidents, compliance and actions in one configurable platform, giving teams organisation-wide visibility and helping leaders identify emerging risks and prioritise action.
Here’s how Donesafe can help you overcome common safety challenges.
| Safety challenge | The Donesafe solution |
|---|---|
| Siloed safety and governance systems | Bring incidents, hazards, and investigations across all campuses into one connected platform |
| Limited visibility across campuses | Gain organisation-wide visibility into safety performance, emerging risks and areas requiring attention |
| Fragmented contractor and visitor management | Simplify inductions and approvals with a defined process |
| Managing multiple risks across facilities | Easily track hazards across laboratories, workshops, field trips, and sporting activities |
| Time-consuming audits and disconnected compliance reporting | Maintain a clear record of risks, controls, incidents and actions, making it easier to demonstrate due diligence and respond to audits or regulator reviews |
| Difficulty tracking staff training and certifications | Monitor competency requirements and compliance obligations in one place |
| Static documents and PDF procedures fail at scale across complex institutions | Active systems eliminate version control risks, integrate training and incident records, and provide real-time accessibility. (Important documents are no longer stashed in binders or filed away in cabinets.) |
We’ve done our homework on safety and risk management
Large education organisations need consistent safety governance across diverse environments, while giving local teams the flexibility to manage risks specific to their sites, functions and activities.
With Donesafe, you get a flexible, no-code solution that speaks your language and fits your world, not the other way around, supporting the management of workplace health and safety systems, risk controls, incident reporting, investigations, compliance records, and audit readiness.
- Report incidents, hazards, or complaints in real time across campuses, labs, research facilities, accommodations, sporting facilities, and workshops
- Tailor safety workflows for every environment, such as learning centres, accommodations and labs, and groups, such as faculties, operational teams, research departments, and administrative teams
- Streamline contractor management and track maintenance activities with ease
- Stay audit-ready with automated compliance logs and easy-to-generate reports
- Report issues on the spot with simple, easy-to-use mobile access
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Processes
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Policies
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Psychological
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WellnessMental Health
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Behavioural
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Ergonomics
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ComplianceActions
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InvestigationsRisk Assessments
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Root Cause Analysis
Why education teams choose Donesafe
With Donesafe, large and complex institutions can enforce centralised WHS standards while giving local facilities teams the flexibility to configure workflows for their specific site.
- Remove the headache of spreadsheets and paper trails
Replace spreadsheets, paper forms, and disconnected tools with one secure platform for safety and compliance management. - Provide on-site access
Complete checklists and log hazards from any device across campuses and facilities, even offline. - Access real-time dashboards and reporting
Access real-time dashboards with live data to track safety performance and trends.
- Support ISO 45001, WHS, and regulatory compliance
Stay audit-ready with built-in tools for reporting incidents, corrective actions, and risk controls that demonstrate compliance during audits and regulatory reviews. - Work across campuses, teams, and locations
Standardise WHS processes across your entire institution while maintaining central governance, consistent reporting, and local flexibility.
- Empower every team member
Donesafe is easy to use, regardless of language or tech ability, which boosts user engagement. - Meet the needs of your institution, with no coding required
Configure the processes you need today, then adapt and connect them as your organisation grows and requirements change, all without code.
Case study: Auckland Council’s approach to safety management
The implementation of Donesafe improved the efficiency of the Auckland Council’s health and safety operations. The council adopted the software to make data collection simpler and improve visibility across all of its functions. This helped them generate insights faster. It also reduced the time needed to prepare leadership reports from over a week to just one day.
The council also doubled the number of safety incidents being reported, thanks to real-time reporting through the platform. This allows frontline workers to report incidents directly from their mobile devices as they happen, helping the council capture information faster and more accurately.
Auckland Council
The largest council in Oceania
Workers and contractors
Population
Auckland Council
“One of the primary decision-making criteria that we used was the flexibility and the ability to grow with a large, complex, and constantly changing organisation.”
Key Insight
It’s time to bring everything together
We found that only 5% of EHS functions have achieved the holy grail of consolidating all EHS processes through a single management system, allowing them to reap the benefits of centralising all EHS data.
44%
Agree investing in EHS systems as one of the most influential factors in improving EHS performance
Verdantix (Global Corporate Survey 2022: EHS Budgets, Priorities and Tech Preferences)85%
Of EHS functions have broader operational benefits enterprise-wide
Verdantix (Global Corporate Survey 2022: EHS Budgets, Priorities and Tech Preferences)52%
are still using spreadsheets or paper to manage their EHS programs
EHS Today (2022 State of the industry survey)50%
Of companies are using six or more different point solutions
Verdantix (Global Corporate Survey 2022: EHS Budgets, Priorities and Tech Preferences)The modules that education organisations commonly use
Incident and hazard management
Capture and track hazards and incidents across learning environments, departments, and facilities.
Audit and inspection management
Complete inspections, record findings, and track actions from start to finish.
Risk management
Maintain up-to-date risk registers covering campuses, facilities, activities, and operational risks.
Chemical and SDS management
Store, update, and access Safety Data Sheets (SDS) and chemical registers for laboratories and maintenance teams.
Contractor and inductions
Manage contractor compliance, inductions, and approvals before work begins on-site.
Permit to work
Issue and manage permits for high-risk work and maintenance jobs.
Case management
Manage investigations, corrective actions, WHS matters, compliance activities, and operational cases from start to finish.
Document management
Keep policies, procedures, and safety resources accessible, organised, and up to date.
See how easy it is for educational institutions to manage WHS compliance with Donesafe
Explore how the user-friendly platform helps education organisations manage safety, risk, and compliance all in one place.
Single Source
Where education safety and compliance come together
Centralised data capture and document management
Donesafe boasts a market-leading user interface and combines all safety reporting in one place across campuses, departments, contractors, and facilities.
Incident management
Swap disconnected systems for a connected platform, where you can manage staff, contractors, visitors, and campus activities and reduce operational blind spots.
Active risk management, assessment, and investigation
Streamline reporting of incidents, including near misses. Standardise institutional investigation workflows to uncover systemic risk patterns across faculties. Use the results of these investigations to help identify recurring risks, spot emerging trends, and strengthen decision-making backed by data.
Incident triage across the entire institution
When you have multiple incidents reported across different campuses, being able to prioritise them allows you to make more informed decisions about where to focus your attention first. This helps teams quickly identify high-risk incidents and ensure that they are investigated and addressed properly.
Organisation-wide governance and visibility
Maintain executive oversight to ensure consistency in policy and process across campuses and departments. Donesafe’s platform offers institutions a single source of truth, allowing all parts of your institution to operate as one.
Risk intelligence
Turn reporting throughout your organisation into actionable business insights to discover why things happen and how to improve compliance performance in the future. Donesafe combines powerful native reporting and dashboards with seamless integration into business intelligence platforms, such as Power BI, enabling organisations to extend their EHS insights across the wider business.
Support for compliance and regulatory obligations
Donesafe can help support compliance with Australian WHS requirements, New Zealand’s Health and Safety at Work Act (HSWA), ISO 45001, OSHA, and The ISM Code. This helps organisations manage compliance across all campuses.
Intelligence
Access real-time insights and close the gap between data and action
Experience full oversight of your entire institution, gain insights, and analyse issues to prevent them from occurring in the future. With Donesafe, you know exactly where you stand.
Create processes
Effortlessly build your health and safety use cases across the largest library of pre-built, configurable templates and frameworks.
- Registers
- Policies
- Procedures
- Checklists
- Forms
- Assessments
- Audits
- Templates
Design workflows that match the way you work
Use our powerful no-code, drag-and-drop workflow builder to simplify even the most complex workflows.
- Multi-step processes
- Drag and drop editor
- Configurable workflow connectors
- Layer in automation
Reduce admin with automation
Speed up your workflows with automation. Easily assign follow-up tasks related to checklist findings with email notifications sent to staff members for upcoming, pending, and overdue tasks, ensuring nothing falls through the cracks.
- Trigger set actions
- Notifications and alerts
- Corrective actions
- Key events
- Scheduling
Report on what matters most
Keep your finger on the pulse and view the right information at the right time on a one-page dashboard. Drill down into reports to analyse how to improve your processes continuously.
- Live data visibility
- Automated reports
- Performance tracking
- Incident trends
- Clear dashboards
Features
All the cutting-edge tools you need, to deliver best-in-class results, effortlessly
Click the icons to explore the platform
No-Code
No-Code
Donesafe is engineered to be no-code configurable from the ground up. Update forms, flows, and notifications without needing Donesafe support or paying vendor fees.
Mobile
Mobile
Access Donesafe on any device with our native mobile-first platform. Compatible with Apple, Android, and Windows devices, the Donesafe platform can even work offline.
Forms
Forms
Remove administrative friction: Smart, adaptive forms auto-hide irrelevant fields, enabling rapid hazard logging across campus labs, workshops, and facilities.
Workflows
Workflows
Design, build, and automate workflows that can be quickly adapted and customised as enterprise processes change. No code is needed, and they can be deployed in minutes.
Automation
Automation
Remove time-heavy administrative burdens and spend more time doing high-value tasks. Achieve more with fewer resources.
API
API
Seamlessly communicate with third-party systems and applications to send and receive data. Sync in real time or set time intervals.
Single sign-on
Single sign-on
Ensure a seamless experience with single sign-on capabilities. Users require a single set of credentials to access all areas of Donesafe.
Alerts
Alerts
Create multi-level alerts for goals and thresholds and set up real-time notifications for critical events and workflow status.
Dashboards
Dashboards
Create dashboards that are uniquely tailored to each job role or campus in Donesafe. End users can have a simple dashboard, while managers can have multiple reports, alerts, and actions that relate only to them.
Custom reports
Custom reports
Create and save reports that connect any data field within the platform. This includes drilling down right into campuses, staff member roles, date ranges, workflow progress, status, and more. Saved reports automatically become widgets that can be placed on your dashboard.
Data migration
Data migration
Data migration is made easy using our DIY import tool. Donesafe’s data migration can be performed by your account manager or yourself. Map data from Excel spreadsheets directly to the fields within the Donesafe system and import.
ISO 27001 security
ISO 27001 security
Donesafe is hosted on Amazon Web Services (AWS) and is trusted by defence and government organisations. ISO 27001 compliance is a part of our overall focus on security.
Actions
Actions
Actions can be automatically created and sent to staff members based on specific conditions. Donesafe will even follow up on actions if they are not marked as complete. This includes corrective and preventive actions (CAPA).
Scheduler
Scheduler
Create a system that automatically keeps staff members accountable for recurring tasks. Schedule actions, audits, observations, or consultations easily and assign them to those who need to complete them.
Language translator
Language translator
Donesafe can support multiple geographic locations. You can configure the primary language of each campus or department across your organisation.
Data exporter
Data exporter
Export reports and compliance data in seconds for Australian (and global) WHS reporting, audits, and institution-wide visibility.
Trusted by many, tailored for you
The world’s safest organisations partner with us to keep their people safe. HSI Donesafe’s intuitive and flexible EHS software supports the way you work, centralising your processes across your organisation. The HSI Donesafe Platform:
- Is used by 22,000 clients and 3 million workers globally
- Complies with all ISO and local regulations
- Provides enterprise security, such as GDPR, ISO 27001, single sign-on (SSO), and more
Ready to take control of safety across your institution?
Still relying on paper forms, spreadsheets, or disconnected systems to manage incidents, campus risks, contractor compliance, and safety reporting? These processes create visibility gaps, making it harder to maintain consistent safety standards across departments.
Donesafe can help shift your institution from reactive audit chasing to proactive risk intelligence using native dashboards and integrations like Power BI. You also have full backend control, so you can adapt workflows on the fly without vendor support tickets.
Start with a short demo or planning session and see how Donesafe helps complex, multi-site education organisations standardise WHS processes, strengthen governance across campuses, and manage safety, risk, and compliance in one connected platform.
- A 30-minute walkthrough
- Tailored to education environments
- No obligation
Talk to us.
Simply fill in the form, and one of our team members will connect you with an education solutions specialist to understand your requirements and discuss how Donesafe could support your institution.
FAQs
What software helps with education health and safety?
Donesafe is designed to support education providers with workplace safety and compliance. It’s a configurable EHS platform that helps education organisations manage all things safety in one connected system.
Can Donesafe support multiple campuses or education sites?
Yes, our platform is designed for complex, multi-site organisations and can help schools, universities, and any other education providers manage safety and compliance across multiple campuses and departments. It also helps manage contractors and suppliers.
Is it possible for staff to report incidents and hazards from mobile devices?
Yes, it is. Having a way to make a report in the moment helps institutions capture information faster and more accurately. We offer a mobile-first, responsive web platform and mobile app for both iPhone and Android.
Can Donesafe be customised for our institution's processes?
Yes, Donesafe offers a no-code platform that allows organisations to configure forms, workflows, notifications, and modules to suit their operational requirements.