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Competency Management Module
Manage Workforce Competency With Confidence
Ensure every worker is trained, competent, and authorised with real-time visibility across roles, sites, and contractors.
Streamline workforce competency management and gain real-time visibility into training, authorisations, and compliance status.
See Risk. Close Gaps. Stay Ready.
Take the guesswork out of workforce competency. Gain real-time visibility into skills, certifications, and compliance across roles, sites, contractors, and geographies. Quickly identify gaps, verify evidence, and ensure only qualified workers are assigned to critical tasks. With centralised records, automated checks, and proactive alerts, you can reduce risk, strengthen compliance, and keep your workforce site-ready at all times.
Reduce risk from the start
AI-assisted checks ensure training evidence is clear, valid, and captured in real time.
Identify Skill Gaps Quickly
See where key competencies are missing with real-time, role and location-based dashboards.
Centralise and Digitise Training Records
Track all training, certifications, and qualifications in one secure, digital platform.
Match Skills to Job Requirements
Only assign qualified workers to tasks with automated skill-role matching.
Plan Training with Confidence
Use insights to target upskilling where it’s needed most across your workforce.
Stay on Top of Compliance
Get alerts for expiring certifications and always maintain audit-ready compliance
Manage Workforce Competency at Scale
In high-risk environments, training alone isn’t enough. As workers move between roles, sites,
projects, and countries, certifications expire, requirements change, and visibility is easily lost.
HSI Donesafe’s competency management module removes that uncertainty. It provides a structured,
automated way to manage workforce competency and compliance while empowering workers to
take ownership of their progress.
Centralised Contractor Records
Maintain a single, reliable view of every contractor across sites and projects. Bring critical documents, qualifications, and training records together in one place to improve visibility, reduce administrative effort, and support consistent contractor readiness and compliance.
Verified Training Evidence
Validate onboarding and training records at the point of completion to build confidence from day one. AI-assisted checks confirm evidence is clear, valid, and captured in real time using live image capture and digital sign-offs, automatically blocking invalid or reused submissions and reducing rework.
Real-Time Certification Tracking
Stay ahead of compliance with real-time tracking of certifications, training, and insurance. Automated alerts highlight upcoming expiries and prompt timely updates, helping ensure renewals are not missed and your workforce remains qualified, compliant, and safe.
Clear Workforce Insights
Gain real-time insight into workforce compliance, training status, and operational performance. Intuitive dashboards organise and present data through training, compliance, resource, and individual views, making it easy to analyse information and support confident, informed decisions.
Trusted by leading organisations worldwide
Discover other modules in the Workforce Competency Management suite
Inductions and Onboarding
Get every worker site-ready faster with streamlined digital onboarding. Find out more
Features
All the cutting-edge tools you need, to deliver best-in-class results, effortlessly
Click the icons to explore the platform
No-Code
No-Code
No-Code
Donesafe is engineered to be no-code configurable from the ground up. Build and deploy use cases in a matter of hours with an intuitive user interface that lets you design seamless forms, workflows, automations and actions.
Mobile
Mobile
Mobile
Access Donesafe on any device with our native mobile first platform. Compatible with Apple, Android and Windows devices, the Donesafe platform can even work when offline.
Forms
Forms
Forms
Add logic to make your forms smart. Forms can make decisions for users, input data automatically, show and hide fields and drag and drop files. Removing hurdles and making data input fast and easy encourages system-wide participation.
Workflows
Workflows
Workflows
Design, build and automate robust workflows that can be quickly adapted and customised as enterprise processes change. No-code needed and deployed in minutes.
Automation
Automation
Automation
Remove the time heavy administrative burdens and spend more time doing high level tasks. Achieve more with less resources.
API
API
API
Seamlessly communicate with third party systems and applications to send and receive data from one database to the other. Sync in real time or set time intervals of your own choosing.
Single sign-on
Single sign-on
Single sign-on
Ensure a seamless experience with single sign-on capabilities. Users require a single set of credentials in order to access all areas of Donesafe.
Alerts
Alerts
Alerts
Create multi-level alerts for goals and thresholds, and setup real-time notifications for critical events and workflow status.
Dashboards
Dashboards
Dashboards
Create any number of dashboards that are uniquely tailored to each job role, site or individual in Donesafe. End users can have a simple dashboard, while managers can have multiple reports, alerts and actions that relate only to them.
Custom reports
Custom reports
Custom reports
Create and save a report that interrogates any data field within the platform. This includes drilling right into sites, worker roles, date ranges, workflow progress, status and more. Saved reports automatically become a widget that can be placed on your dashboard.
Data migration
Data migration
Data migration
Data migration is made easy using our DIY import tool. Donesafe’s data migration can be performed by your account manager or yourself. Map data from Excel spreadsheets directly to the fields within the Donesafe system and import.
27001 security
27001 security
27001 security
Donesafe is hosted on Amazon Web Services, and is trusted by defence and government organisations. ISO 27001 compliance is a part of our overall focus on security.
Actions
Actions
Actions
Actions can be automatically created and sent to workers based on specific conditions. Donesafe will even follow up on actions if they are not marked as complete. Includes preventative actions and corrective actions (CAPA).
Scheduler
Scheduler
Scheduler
Create a system that automatically keeps workers accountable for recurring tasks. Schedule actions, audits, observations or consultations easily and assign them to those that need to complete it.
Language translator
Language translator
Language translator
Tailor Donesafe to support multiple geographic locations. Configure the primary language of each location or division across your organisation
Data exporter
Data exporter
Data exporter
Export all reports and compliance data with a click of the button. Perfect for presentations or reporting legislative requirements, such as OHSA 300 (USA).
Why choose HSI Donesafe for workforce competency management?
- One system for workforce competency
Manage training records, evidence, toolbox talks, eLearning, and forms in one place. - Proactive compliance, not firefighting
Use automated reminders and full training histories to keep certifications current and audits stress-free. - Competency verified before access
Integrate with access management and turnstiles to ensure only competent, approved workers enter site. - Unified worker profiles
Maintain a single view of each worker across roles, sites, and projects—without duplication or gaps. - Support a diverse workforce
Build multilingual competency pathways aligned to role, site, and regulatory requirements. - Scale with confidence
From small teams to large workforces, maintain consistent standards, visibility, and compliance before boots hit the ground.
Smarter workforce competency management
Keep teams safe
Mobile-first access helps contractors manage safety requirements easily, improving engagement.
Remove the guesswork
Gain real-time visibility into who is compliant, who needs attention, and who is ready to work.
Audit Ready, Always
Prove compliance in seconds with clear, audit-ready records for clients and regulators.
Frequently Asked Questions
How does Donesafe’s pricing work?
Donesafe works with companies ranging from 5 to 500,000 employees across all industries, each with unique needs and use cases. We’ve found that custom pricing is the best way to effectively serve such a diverse customer base. Pay only for what you need – pricing is calculated on your business size (number of workers) and the number of application modules you need. We can give you a quote instantly, so get in touch to get a price. We won’t bite!
What factors determine your pricing?
We don’t want you to pay for features and services that you don’t need, so we need to know a little more about your business in order to provide you with an accurate quote. Additional help getting started, or features, or the number of workers in your business are factors that influence our pricing. Let’s talk and get specific!
How do you define a worker?
A worker is anyone in your organisation. Using workers (rather than just administrative users) is a unique competitive advantage when compared to our competitors. We believe everyone should be part of the compliance conversation and building a strong culture of engagement is central to that. By having all your users in the system, Donesafe can create more intelligent permissions and escalation settings, create unique user experiences, deliver ‘just in time’ learning and notifications, and much more.
Do I have to pay for every worker or employee?
Don’t worry, a worker cost is a fraction of the price you would normally be charged per administrative worker. You do not need to pay more for your administrative workers. In general, Donesafe is a more affordable platform than its competitors.
Do I have to get all the application modules?
No, you can pick and choose the modules that best suit you to begin with. It is easy to plug in additional modules later as your organisation requires them.
Does Donesafe provide a trial?
Yes! We want you to see the impact that Donesafe can have on your business, but for most folks, that’d be hard to accomplish all on your own. When you invest time in Donesafe, we invest time in you. We’ll provide a guided walkthrough of our software with one of our dedicated team members. If you’d like to get your hands on it, we can help set it up and provide a sandbox of your environment, so you can get your hands dirty as we continue discussions!
What is the difference between you and other providers?
Online compliance solutions can deliver huge benefits and offer a world of promise, but most solutions fail early on, especially for companies that don’t have dedicated project teams to implement and manage the solution. On top of that, many systems are too rigid in their forms, workflows, reports and automation – and this means you and your staff struggle to adopt the new technology. This is where Donesafe succeeds where others fail. It’s simple enough for a non-technical person to use and robust enough to provide enterprise-quality results with minimal set-up effort.
Is Donesafe secure and GDPR compliant?
Donesafe has offices worldwide with dedicated hosting in the EU, US, Australia, and Asia with a certified server infrastructure. We are fully GDPR compliant, ISO 27001 certified and can ensure enterprise-grade data security and privacy.
