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INDUCTIONS & ONBOARDING SOFTWARE
Get each worker site-ready, every time
Streamline employee and contractor onboarding with mobile, multilingual, role-specific inductions that reduce delays and compliance risk.
Simplify onboarding and gain real-time assurance that employees and contractors are trained, authorised, and ready before arrival.
Workforce Ready Before They Reach Site
In complex environments, inefficient onboarding slows productivity and introduces risk before work even begins. Repeat training, missed inductions, and disconnected systems create unnecessary delays and compliance gaps across sites and contractors. HSI Donesafe’s Onboarding and Inductions module provides a streamlined, connected approach to preparing employees and contractors for work helping organisations reduce risk, improve consistency, and ensure site readiness before arrival.
Faster, Safer Onboarding
Mobile, multilingual onboarding prepares every worker before day one on site.
Reduce Risk from the Start
AI-assisted checks ensure training evidence is clear, valid, and captured in real time.
Eliminate Duplication Across Sites
Unified user profiles work across sites and projects, removing repeated onboarding and saving time.
Guide Learning Journeys
Structured learning pathways connect onboarding, eLearning, and certifications for clearer visibility and less admin.
Track Readiness in Real Time
Workers see requirements and reminders, while managers monitor completion and site readiness instantly.
Stay on Top of Compliance
Get alerts for expiring certifications and always maintain audit-ready compliance.
Gain Visibility, Control, and Confidence at Site Entry
Workforce readiness shouldn’t rely on manual checks or last-minute verification. As teams move across roles, projects, and locations, maintaining alignment between training, access, and compliance becomes critical. With mobile-first onboarding, automated workflows, and seamless integration with access management systems, organisations gain real-time visibility into who is ready to work, supporting safer starts, stronger compliance, and more efficient operations at scale.
Unified Workforce Profiles
Create each worker once and manage them across multiple sites and projects without repeated onboarding. HSI Donesafe maintains a single, unified profile for every worker, reducing administrative effort while ensuring the right inductions and training are completed for each role, site, and project.
Mobile Onboarding Anywhere
Enable staff and contractors to complete inductions and verifications anywhere with mobile self‑serve onboarding. Integrations with access management, turnstiles, and site entry systems return real‑time access status to the HSI Donesafe Workforce Competency module, ensuring only compliant, approved workers can enter site.
Verified Training Evidence
Improve confidence in onboarding and training records from the start. AI-assisted checks, live image capture, digital sign-offs, and facial detection validate submitted evidence and confirm required elements are present. Facial detection verifies that a certificate includes a human face helping automatically block clearly invalid or reused submissions before manual review. The result is less rework and stronger confidence in your onboarding and compliance records.
Structured Training Journeys
Bring onboarding, inductions, and training together in one automated process. HSI Donesafe sequences inductions, toolbox talks, eLearning, certifications, and verification steps based on role, site, or project. Requirements are assigned, scheduled, and tracked automatically, reducing manual effort and creating a reliable audit trail.
Simplified Supply Chain Onboarding
Streamline onboarding and inductions for contractors, consultants, and suppliers with consistent, role-based requirements. HSI Donesafe helps manage supply chain readiness by aligning inductions, training, and verification with organisational and industry standards, reducing friction, improving visibility, and lowering compliance risk across your workforce.
Real-Time Onboarding Visibility
Gain real-time insight into onboarding and induction readiness across your workforce. Access intuitive dashboards to quickly get sight of who has completed required inductions, where gaps exist, and who is ready to access site, helping teams manage readiness confidently without manual tracking.
Trusted by leading organisations worldwide
Discover other modules in the Workforce Competency Management suite
Competency Management
Gain clear visibility into skills gaps and workforce readiness status. Find out more
Features
All the cutting-edge tools you need, to deliver best-in-class results, effortlessly
Click the icons to explore the platform
No-Code
No-Code
No-Code
Donesafe is engineered to be no-code configurable from the ground up. Build and deploy use cases in a matter of hours with an intuitive user interface that lets you design seamless forms, workflows, automations and actions.
Mobile
Mobile
Mobile
Access Donesafe on any device with our native mobile first platform. Compatible with Apple, Android and Windows devices, the Donesafe platform can even work when offline.
Forms
Forms
Forms
Add logic to make your forms smart. Forms can make decisions for users, input data automatically, show and hide fields and drag and drop files. Removing hurdles and making data input fast and easy encourages system-wide participation.
Workflows
Workflows
Workflows
Design, build and automate robust workflows that can be quickly adapted and customised as enterprise processes change. No-code needed and deployed in minutes.
Automation
Automation
Automation
Remove the time heavy administrative burdens and spend more time doing high level tasks. Achieve more with less resources.
API
API
API
Seamlessly communicate with third party systems and applications to send and receive data from one database to the other. Sync in real time or set time intervals of your own choosing.
Single sign-on
Single sign-on
Single sign-on
Ensure a seamless experience with single sign-on capabilities. Users require a single set of credentials in order to access all areas of Donesafe.
Alerts
Alerts
Alerts
Create multi-level alerts for goals and thresholds, and setup real-time notifications for critical events and workflow status.
Dashboards
Dashboards
Dashboards
Create any number of dashboards that are uniquely tailored to each job role, site or individual in Donesafe. End users can have a simple dashboard, while managers can have multiple reports, alerts and actions that relate only to them.
Custom reports
Custom reports
Custom reports
Create and save a report that interrogates any data field within the platform. This includes drilling right into sites, worker roles, date ranges, workflow progress, status and more. Saved reports automatically become a widget that can be placed on your dashboard.
Data migration
Data migration
Data migration
Data migration is made easy using our DIY import tool. Donesafe’s data migration can be performed by your account manager or yourself. Map data from Excel spreadsheets directly to the fields within the Donesafe system and import.
27001 security
27001 security
27001 security
Donesafe is hosted on Amazon Web Services, and is trusted by defence and government organisations. ISO 27001 compliance is a part of our overall focus on security.
Actions
Actions
Actions
Actions can be automatically created and sent to workers based on specific conditions. Donesafe will even follow up on actions if they are not marked as complete. Includes preventative actions and corrective actions (CAPA).
Scheduler
Scheduler
Scheduler
Create a system that automatically keeps workers accountable for recurring tasks. Schedule actions, audits, observations or consultations easily and assign them to those that need to complete it.
Language translator
Language translator
Language translator
Tailor Donesafe to support multiple geographic locations. Configure the primary language of each location or division across your organisation
Data exporter
Data exporter
Data exporter
Export all reports and compliance data with a click of the button. Perfect for presentations or reporting legislative requirements, such as OHSA 300 (USA).
Why Choose HSI Donesafe for Onboarding and Inductions Management?
- One connected onboarding system
Manage inductions, training records, toolbox talks, evidence, and forms in one place. - Proactive compliance, not firefightingt
Automated reminders and full training histories keep certifications current and audits simple. - Verified before site access
Integrate with access management systems to ensure only approved, competent workers enter site, with readiness data synced in real time. - Unified worker profiles
Maintain a single, accurate view of each worker across roles, sites, and projects. - Support a diverse workforce
Deliver multilingual, role-based pathways aligned to site and regulatory requirements. - Scale with confidence
Maintain consistent standards, visibility, and compliance across growing teams and locations.
Smarter workforce competency management
Keep teams safe
Mobile-first access helps contractors manage safety requirements easily, improving engagement.
Remove the guesswork
Gain real-time visibility into who is compliant, who needs attention, and who is ready to work.
Audit Ready, Always
Prove compliance in seconds with clear, audit-ready records for clients and regulators.
Frequently Asked Questions
How does Donesafe’s pricing work?
Donesafe works with companies ranging from 5 to 500,000 employees across all industries, each with unique needs and use cases. We’ve found that custom pricing is the best way to effectively serve such a diverse customer base. Pay only for what you need – pricing is calculated on your business size (number of workers) and the number of application modules you need. We can give you a quote instantly, so get in touch to get a price. We won’t bite!
What factors determine your pricing?
We don’t want you to pay for features and services that you don’t need, so we need to know a little more about your business in order to provide you with an accurate quote. Additional help getting started, or features, or the number of workers in your business are factors that influence our pricing. Let’s talk and get specific!
How do you define a worker?
A worker is anyone in your organisation. Using workers (rather than just administrative users) is a unique competitive advantage when compared to our competitors. We believe everyone should be part of the compliance conversation and building a strong culture of engagement is central to that. By having all your users in the system, Donesafe can create more intelligent permissions and escalation settings, create unique user experiences, deliver ‘just in time’ learning and notifications, and much more.
Do I have to pay for every worker or employee?
Don’t worry, a worker cost is a fraction of the price you would normally be charged per administrative worker. You do not need to pay more for your administrative workers. In general, Donesafe is a more affordable platform than its competitors.
Do I have to get all the application modules?
No, you can pick and choose the modules that best suit you to begin with. It is easy to plug in additional modules later as your organisation requires them.
Does Donesafe provide a trial?
Yes! We want you to see the impact that Donesafe can have on your business, but for most folks, that’d be hard to accomplish all on your own. When you invest time in Donesafe, we invest time in you. We’ll provide a guided walkthrough of our software with one of our dedicated team members. If you’d like to get your hands on it, we can help set it up and provide a sandbox of your environment, so you can get your hands dirty as we continue discussions!
What is the difference between you and other providers?
Online compliance solutions can deliver huge benefits and offer a world of promise, but most solutions fail early on, especially for companies that don’t have dedicated project teams to implement and manage the solution. On top of that, many systems are too rigid in their forms, workflows, reports and automation – and this means you and your staff struggle to adopt the new technology. This is where Donesafe succeeds where others fail. It’s simple enough for a non-technical person to use and robust enough to provide enterprise-quality results with minimal set-up effort.
Is Donesafe secure and GDPR compliant?
Donesafe has offices worldwide with dedicated hosting in the EU, US, Australia, and Asia with a certified server infrastructure. We are fully GDPR compliant, ISO 27001 certified and can ensure enterprise-grade data security and privacy.
