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WORKFORCE TRAINING MANAGEMENT SOFTWARE
Manage Training at Scale with Confidence
Centralise training, automate tracking, and gain real-time insight to reduce admin, strengthen compliance, and build workforce capability.
Streamline training management and gain real-time insight into workforce readiness and compliance status.
Smarter Workforce Training Management
Managing workforce training across roles, sites, and contractors can quickly become complex and fragmented. Disconnected systems, manual tracking, and limited visibility make it difficult to understand capability, identify gaps, and maintain compliance. HSI Donesafe’s Training Management module provides a centralised, automated approach to managing internal and external training. With real-time visibility into skills, certifications, and workforce capability, organisations can reduce administrative burden, strengthen compliance, and build a safer, more capable workforce.
Centralise and Digitise Training Records
Bring all training into one platform with automated scheduling and real-time gap visibility.
Simplify Internal Training Delivery
Schedule classroom and eLearning courses with reminders, certification, and structured learning pathways.
Identify Skill Gaps Instantly
Use real-time dashboards and a configurable Skills Register to highlight workforce gaps.
Deliver Toolbox Talks at Scale
Create and track briefings with digital sign-off and photo verification for compliance confidence.
Access Ready-to-Use eLearning
Tap into a course library covering compliance, safety, and role-based development.
Stay Audit-Ready at All Times
Maintain clear visibility of training, certifications, and skills across teams and sites.
All Your Training Management, All in One Place
Managing training across a diverse workforce becomes increasingly complex as records, certifications, and requirements multiply across roles and locations. Without a connected system, visibility is limited and compliance becomes reactive rather than controlled. HSI Donesafe brings every aspect of training management into a single, structured platform giving you the tools to define requirements, monitor progress, manage authorisations, and maintain workforce capability at scale.
Centralised Training Management
Consolidate all employee training data into a structured digital matrix, with individual profiles providing a single source of truth for certifications, competencies, and learning history. Replace spreadsheets and disconnected systems with one platform that standardises records and simplifies oversight.
Filter and report by role, project, site, or business unit to gain clear insight into workforce capability, enabling smarter resource planning, targeted training investment, and consistent compliance alignment.
Skills Register
Map required, current, and expiring skills across teams with a configurable Skills Register aligned to roles, projects, and risk profiles. Gain clear visibility of workforce capability and identify gaps before they impact operations. With real-time updates and structured skill mapping, ensure the right people are assigned to the right work while supporting smarter training decisions and workforce planning.
Role-Based Training Requirements
Define mandatory training and competency requirements by job role, client contract, site, or business unit. Create structured profiles that automatically align training schedules, alerts, and reporting with operational expectations. This ensures consistent standards across teams and locations, reduces manual oversight, and helps enforce compliance requirements without relying on ad hoc tracking or individual memory.
Learning Paths
Build personalised or role-based Learning Paths that guide employees through required training in a structured sequence. Support onboarding, upskilling, and professional development with automated enrolment, clear milestones, and visible progression tracking. By connecting training activities to defined competency frameworks, you reduce administrative effort while providing employees with a clear roadmap for growth and capability development.
Authorisation & Interview Management
Manage authorisation workflows, practical assessments, interviews, and manager sign-off directly within the platform. Record outcomes, capture evidence, and track expiry dates to maintain clear and defensible audit trails. This structured approach ensures workers are fully competent before entering high-risk or specialised environments, strengthening operational control and reducing reliance on manual verification processes.
Toolbox Talks and Briefings
Create and distribute tailored toolbox talks and operational briefings that reflect site-specific risks and requirements. Host and manage SCORM or custom content within the platform, ensuring consistent communication across teams. Digital sign-off, photo verification, and automated compliance tracking provide verifiable records of participation, strengthening assurance and demonstrating that critical information has been delivered and acknowledged.
Mobile Workforce Access
Provide employees and contractors with secure, mobile-first access to training status, certifications, and required actions. Enable real-time updates from the field, ensuring records remain accurate and current. Integration with access control and site systems helps align workforce readiness with secure entry processes, supporting safer operations and efficient workforce management across locations.
Trusted by leading organisations worldwide
Discover other modules in the Workforce Competency Management suite
Competency Management
Gain clear visibility into skills gaps and workforce readiness status. Find out more
Inductions and Onboarding
Get every worker site-ready faster with streamlined digital onboarding. Find out more
Features
All the cutting-edge tools you need, to deliver best-in-class results, effortlessly
Click the icons to explore the platform
No-Code
No-Code
No-Code
Donesafe is engineered to be no-code configurable from the ground up. Build and deploy use cases in a matter of hours with an intuitive user interface that lets you design seamless forms, workflows, automations and actions.
Mobile
Mobile
Mobile
Access Donesafe on any device with our native mobile first platform. Compatible with Apple, Android and Windows devices, the Donesafe platform can even work when offline.
Forms
Forms
Forms
Add logic to make your forms smart. Forms can make decisions for users, input data automatically, show and hide fields and drag and drop files. Removing hurdles and making data input fast and easy encourages system-wide participation.
Workflows
Workflows
Workflows
Design, build and automate robust workflows that can be quickly adapted and customised as enterprise processes change. No-code needed and deployed in minutes.
Automation
Automation
Automation
Remove the time heavy administrative burdens and spend more time doing high level tasks. Achieve more with less resources.
API
API
API
Seamlessly communicate with third party systems and applications to send and receive data from one database to the other. Sync in real time or set time intervals of your own choosing.
Single sign-on
Single sign-on
Single sign-on
Ensure a seamless experience with single sign-on capabilities. Users require a single set of credentials in order to access all areas of Donesafe.
Alerts
Alerts
Alerts
Create multi-level alerts for goals and thresholds, and setup real-time notifications for critical events and workflow status.
Dashboards
Dashboards
Dashboards
Create any number of dashboards that are uniquely tailored to each job role, site or individual in Donesafe. End users can have a simple dashboard, while managers can have multiple reports, alerts and actions that relate only to them.
Custom reports
Custom reports
Custom reports
Create and save a report that interrogates any data field within the platform. This includes drilling right into sites, worker roles, date ranges, workflow progress, status and more. Saved reports automatically become a widget that can be placed on your dashboard.
Data migration
Data migration
Data migration
Data migration is made easy using our DIY import tool. Donesafe’s data migration can be performed by your account manager or yourself. Map data from Excel spreadsheets directly to the fields within the Donesafe system and import.
27001 security
27001 security
27001 security
Donesafe is hosted on Amazon Web Services, and is trusted by defence and government organisations. ISO 27001 compliance is a part of our overall focus on security.
Actions
Actions
Actions
Actions can be automatically created and sent to workers based on specific conditions. Donesafe will even follow up on actions if they are not marked as complete. Includes preventative actions and corrective actions (CAPA).
Scheduler
Scheduler
Scheduler
Create a system that automatically keeps workers accountable for recurring tasks. Schedule actions, audits, observations or consultations easily and assign them to those that need to complete it.
Language translator
Language translator
Language translator
Tailor Donesafe to support multiple geographic locations. Configure the primary language of each location or division across your organisation
Data exporter
Data exporter
Data exporter
Export all reports and compliance data with a click of the button. Perfect for presentations or reporting legislative requirements, such as OHSA 300 (USA).
Why Choose HSI Donesafe for Workforce Training Management?
- One connected system for workforce training
Unify records, certifications, toolbox talks, learning paths, role requirements, and eLearning in a single digital platform that eliminates fragmentation and strengthens oversight. - Proactive compliance, not reactive tracking
Automated alerts, certificate generation, and expiry notifications keep training current and audit-ready without manual chasing or spreadsheet management. - Real-time visibility into workforce capability
Monitor training status and skills coverage by role, site, project, or business unit to identify gaps early and take action with confidence. - Structured training aligned to operational roles
Define role-based requirements and deliver classroom, online, and on-site training in one system, with completions automatically recorded and mapped to competencies. - Mobile access that empowers your workforce
Enable employees and contractors to complete training, verify status, and access records anytime, anywhere through a secure mobile experience. - Built to scale with your organisation
Maintain consistent standards, visibility, and control across growing, multi-site, and contractor-heavy operations without increasing administrative burden.
Smarter workforce competency management
Keep teams safe
Mobile-first access helps contractors manage safety requirements easily, improving engagement.
Remove the guesswork
Gain real-time visibility into who is compliant, who needs attention, and who is ready to work.
Audit Ready, Always
Prove compliance in seconds with clear, audit-ready records for clients and regulators.
Frequently Asked Questions
How does Donesafe’s pricing work?
Donesafe works with companies ranging from 5 to 500,000 employees across all industries, each with unique needs and use cases. We’ve found that custom pricing is the best way to effectively serve such a diverse customer base. Pay only for what you need – pricing is calculated on your business size (number of workers) and the number of application modules you need. We can give you a quote instantly, so get in touch to get a price. We won’t bite!
What factors determine your pricing?
We don’t want you to pay for features and services that you don’t need, so we need to know a little more about your business in order to provide you with an accurate quote. Additional help getting started, or features, or the number of workers in your business are factors that influence our pricing. Let’s talk and get specific!
How do you define a worker?
A worker is anyone in your organisation. Using workers (rather than just administrative users) is a unique competitive advantage when compared to our competitors. We believe everyone should be part of the compliance conversation and building a strong culture of engagement is central to that. By having all your users in the system, Donesafe can create more intelligent permissions and escalation settings, create unique user experiences, deliver ‘just in time’ learning and notifications, and much more.
Do I have to pay for every worker or employee?
Don’t worry, a worker cost is a fraction of the price you would normally be charged per administrative worker. You do not need to pay more for your administrative workers. In general, Donesafe is a more affordable platform than its competitors.
Do I have to get all the application modules?
No, you can pick and choose the modules that best suit you to begin with. It is easy to plug in additional modules later as your organisation requires them.
Does Donesafe provide a trial?
Yes! We want you to see the impact that Donesafe can have on your business, but for most folks, that’d be hard to accomplish all on your own. When you invest time in Donesafe, we invest time in you. We’ll provide a guided walkthrough of our software with one of our dedicated team members. If you’d like to get your hands on it, we can help set it up and provide a sandbox of your environment, so you can get your hands dirty as we continue discussions!
What is the difference between you and other providers?
Online compliance solutions can deliver huge benefits and offer a world of promise, but most solutions fail early on, especially for companies that don’t have dedicated project teams to implement and manage the solution. On top of that, many systems are too rigid in their forms, workflows, reports and automation – and this means you and your staff struggle to adopt the new technology. This is where Donesafe succeeds where others fail. It’s simple enough for a non-technical person to use and robust enough to provide enterprise-quality results with minimal set-up effort.
Is Donesafe secure and GDPR compliant?
Donesafe has offices worldwide with dedicated hosting in the EU, US, Australia, and Asia with a certified server infrastructure. We are fully GDPR compliant, ISO 27001 certified and can ensure enterprise-grade data security and privacy.
