AU
US
NZ
SG
WORKFORCE COMPETENCY MANAGEMENT SOFTWARE
Workforce Readiness, Simplified
Confidently manage workforce compliance and competency with HSI Donesafe—track training, fix gaps, and get teams site-ready faster.
Market leader and award-winning innovator
Overview
Workforce Compliance. Without the
Guesswork.
Gain confidence in workforce capability across employees, contractors, and your wider supply chain by bringing competency management, onboarding, training, and compliance into one connected system. HSI Donesafe gives you real-time visibility into workforce readiness, training status, and compliance performance so you can make informed decisions and ensure the right people are ready for the right work every time.
End-to-End Management
Manage the full contractor and supply chain journey from onboarding through compliant project delivery.
Always Audit Ready
Instant access to complete, accurate compliance records whenever clients or regulators ask.
Only Qualified Workers Onsite
Verify training and credentials upfront so bunfit contractors never reach the gate.
Real-Time Competency Visibility
Track skills, certifications and gaps across employees and subcontractors in one place.
Faster,
Safer Onboarding
Mobile, multilingual onboarding prepares every worker before day one on site.
Supply Chain
Compliance Assured
Verify subcontractor training, insurance and credentials before work begins.
Maintaining a Safe, Compliant, and Competent Workforce Starts Long Before Boots Hit the Ground
Many organisations operate across multiple sites, projects, and regions, often with large contractor and agency workforces.
Training records, certifications, and compliance documents may be stored across spreadsheets, emails, and disconnected systems.
This makes it difficult to answer a critical question with confidence:
Who is ready to work – and who is not?
Without a connected approach, organisations rely on assumptions instead of verified readiness, increasing operational and compliance risk.
Start Where You Need. Scale When You’re Ready.
The workforce competency management solution brings together five core modules, enabling organisations to build a scalable approach to workforce readiness, compliance, and assurance—now and as needs evolve.
Choose the modules that matter most today, from onboarding and training to competency and supply chain management, with the flexibility to expand over time. All modules integrate seamlessly with the wider HSI Donesafe EHS platform, connecting people, safety, compliance, and risk in one system from induction through to audit.
Inductions and Onboarding
Streamline onboarding through automated multilingual inductions, eLearning, and digital forms to ensure consistent, compliant, and engaging employee experience.
Competency Management
Gain clear visibility into skills gaps and competency requirements so staff and contractors are prepared and competent at the point of service.
Training Management
Centralise internal and external training, automate tracking, and gain real-time compliance visibility to reduce admin and strengthen workforce capability.
Supply Chain
Simplify subcontractor and supplier onboarding while supporting compliance with regulatory and organisational requirements from the outset.
LearnHub
Deliver scalable eLearning with automatic completion tracking, centralised course records, and accurate reporting to confidently demonstrate workforce compliance.
Permit to Work
Digitise work permits to simplify approvals, accelerate issuance, improve compliance tracking, and enhance operational efficiency across your organisation.
“It’s easy to use and highly efficient in streamlining day-to-day tasks – it has saved me hours of time on a daily basis since we started to use it.”
Dan O’Brien
Siemens Energy
A Simple, Streamlined Journey from Induction to Compliance to Audit
Competency management
Align competencies across employees and contractors to job roles, projects, and customer requirements, with clear visibility to support effective resource planning and deployment.
Prove competency with confidence, quickly identify suitable personnel, and highlight skill gaps before work begins. With built-in audit support and legal validation, ensure your workforce meets the required standards before being assigned to any project.
Inductions and Onboarding
Streamline onboarding for employees and contractors, creating a safer, more consistent experience across every site. Digitise inductions from start to finish and enable contractors to self-onboard via a simple mobile app
Integrate onboarding with access management and turnstile systems to ensure only fully inducted and approved workers can enter site. Support a diverse workforce with multilingual onboarding pathways, and bring toolbox talks, eLearning, and essential forms together in one easy-to-manage platform.
Training management
Centralise training programmes and costs to support compliance and build workforce capability, while reducing administrative effort. Coordinate training delivery, capture associated costs, and maintain up-to-date records with minimal administrative effort.
Capture and track all training activity in real time with automated notifications, certificate generation, and a central training matrix. Create and distribute tailored toolbox talks and briefings, and track compliance gaps by role, project, customer, or business unit. Gain clear confidence in the skills your workforce has—and where development is needed.
eLearning Courses
Deliver accredited eLearning across safety, compliance, technical skills, mental health and wellbeing, and workplace behaviour, tailored to your workforce needs. Courses can be selected and assigned to suit your workforce needs, with simple distribution across teams and locations.
Track mobile training completions automatically, with real-time insight into completion status, delivery methods, and training spend.
Supply chain compliance
Simplify subcontractor and supplier onboarding while embedding compliance with regulatory and organisational requirements from the outset. HSI Donesafe digitises and streamlines supply chain onboarding and management, reducing administrative effort and accelerating approvals.
Gain clear, ongoing visibility into supplier performance across safety, environmental and financial criteria. Turn supply chain compliance into a structured, scalable process that strengthens assurance and supports stronger, more consistent partner relationships.
Why choose HSI Donesafe for workforce competency management?
- One system for workforce competency
Manage training records, evidence, toolbox talks, eLearning, and forms in one place. - Proactive compliance, not firefighting
Use automated reminders and full training histories to keep certifications current and audits stress-free. - Competency verified before access
Integrate with access management and turnstiles to ensure only competent, approved workers enter site. - Unified worker profiles
Maintain a single view of each worker across roles, sites, and projects—without duplication or gaps. - Support a diverse workforce
Build multilingual competency pathways aligned to role, site, and regulatory requirements. - Scale with confidence
From small teams to large workforces, maintain consistent standards, visibility, and compliance before boots hit the ground.
Smarter workforce competency management
Keep teams safe
Mobile-first access helps contractors manage safety requirements easily, improving engagement.
Remove the guesswork
Gain real-time visibility into who is compliant, who needs attention, and who is ready to work.
Audit Ready, Always
Prove compliance in seconds with clear, audit-ready records for clients and regulators.
Trusted by Many.
Tailored to You.
Global organisations trust HSI Donesafe to help protect their workforce. Our intuitive and flexible EHS software supports the way you work, centralising processes across your organisation.
- Trusted by over 22,000 organisations worldwide
- Used by over 3 million workers
- Provides enterprise security such as GDPR, ISO 27001, 14001, Soc 1 & 2, Single Sign-On (SSO) and others
Features
All the cutting-edge tools you need, to deliver best-in-class results, effortlessly
Click the icons to explore the platform
No-Code
No-Code
No-Code
Donesafe is engineered to be no-code configurable from the ground up. Build and deploy use cases in a matter of hours with an intuitive user interface that lets you design seamless forms, workflows, automations and actions.
Mobile
Mobile
Mobile
Access Donesafe on any device with our native mobile first platform. Compatible with Apple, Android and Windows devices, the Donesafe platform can even work when offline.
Forms
Forms
Forms
Add logic to make your forms smart. Forms can make decisions for users, input data automatically, show and hide fields and drag and drop files. Removing hurdles and making data input fast and easy encourages system-wide participation.
Workflows
Workflows
Workflows
Design, build and automate robust workflows that can be quickly adapted and customised as enterprise processes change. No-code needed and deployed in minutes.
Automation
Automation
Automation
Remove the time heavy administrative burdens and spend more time doing high level tasks. Achieve more with less resources.
API
API
API
Seamlessly communicate with third party systems and applications to send and receive data from one database to the other. Sync in real time or set time intervals of your own choosing.
Single sign-on
Single sign-on
Single sign-on
Ensure a seamless experience with single sign-on capabilities. Users require a single set of credentials in order to access all areas of Donesafe.
Alerts
Alerts
Alerts
Create multi-level alerts for goals and thresholds, and setup real-time notifications for critical events and workflow status.
Dashboards
Dashboards
Dashboards
Create any number of dashboards that are uniquely tailored to each job role, site or individual in Donesafe. End users can have a simple dashboard, while managers can have multiple reports, alerts and actions that relate only to them.
Custom reports
Custom reports
Custom reports
Create and save a report that interrogates any data field within the platform. This includes drilling right into sites, worker roles, date ranges, workflow progress, status and more. Saved reports automatically become a widget that can be placed on your dashboard.
Data migration
Data migration
Data migration
Data migration is made easy using our DIY import tool. Donesafe’s data migration can be performed by your account manager or yourself. Map data from Excel spreadsheets directly to the fields within the Donesafe system and import.
27001 security
27001 security
27001 security
Donesafe is hosted on Amazon Web Services, and is trusted by defence and government organisations. ISO 27001 compliance is a part of our overall focus on security.
Actions
Actions
Actions
Actions can be automatically created and sent to workers based on specific conditions. Donesafe will even follow up on actions if they are not marked as complete. Includes preventative actions and corrective actions (CAPA).
Scheduler
Scheduler
Scheduler
Create a system that automatically keeps workers accountable for recurring tasks. Schedule actions, audits, observations or consultations easily and assign them to those that need to complete it.
Language translator
Language translator
Language translator
Tailor Donesafe to support multiple geographic locations. Configure the primary language of each location or division across your organisation
Data exporter
Data exporter
Data exporter
Export all reports and compliance data with a click of the button. Perfect for presentations or reporting legislative requirements, such as OHSA 300 (USA).
Frequently Asked Questions
How does Donesafe’s pricing work?
Donesafe works with companies ranging from 5 to 500,000 employees across all industries, each with unique needs and use cases. We’ve found that custom pricing is the best way to effectively serve such a diverse customer base. Pay only for what you need – pricing is calculated on your business size (number of workers) and the number of application modules you need. We can give you a quote instantly, so get in touch to get a price. We won’t bite!
What factors determine your pricing?
We don’t want you to pay for features and services that you don’t need, so we need to know a little more about your business in order to provide you with an accurate quote. Additional help getting started, or features, or the number of workers in your business are factors that influence our pricing. Let’s talk and get specific!
How do you define a worker?
A worker is anyone in your organisation. Using workers (rather than just administrative users) is a unique competitive advantage when compared to our competitors. We believe everyone should be part of the compliance conversation and building a strong culture of engagement is central to that. By having all your users in the system, Donesafe can create more intelligent permissions and escalation settings, create unique user experiences, deliver ‘just in time’ learning and notifications, and much more.
Do I have to pay for every worker or employee?
Don’t worry, a worker cost is a fraction of the price you would normally be charged per administrative worker. You do not need to pay more for your administrative workers. In general, Donesafe is a more affordable platform than its competitors.
Do I have to get all the application modules?
No, you can pick and choose the modules that best suit you to begin with. It is easy to plug in additional modules later as your organisation requires them.
Does Donesafe provide a trial?
Yes! We want you to see the impact that Donesafe can have on your business, but for most folks, that’d be hard to accomplish all on your own. When you invest time in Donesafe, we invest time in you. We’ll provide a guided walkthrough of our software with one of our dedicated team members. If you’d like to get your hands on it, we can help set it up and provide a sandbox of your environment, so you can get your hands dirty as we continue discussions!
What is the difference between you and other providers?
Online compliance solutions can deliver huge benefits and offer a world of promise, but most solutions fail early on, especially for companies that don’t have dedicated project teams to implement and manage the solution. On top of that, many systems are too rigid in their forms, workflows, reports and automation – and this means you and your staff struggle to adopt the new technology. This is where Donesafe succeeds where others fail. It’s simple enough for a non-technical person to use and robust enough to provide enterprise-quality results with minimal set-up effort.
Is Donesafe secure and GDPR compliant?
Donesafe has offices worldwide with dedicated hosting in the EU, US, Australia, and Asia with a certified server infrastructure. We are fully GDPR compliant, ISO 27001 certified and can ensure enterprise-grade data security and privacy.
Take a closer look!
Schedule a personalised 1:1 demo of the platform customised to your use cases
