4 ways to justify switching to cloud based safety management software

Category: Health & Safety
Published on:


4 ways to justify switching to cloud based safety management software

You would not believe the amount you can save on ink costs alone!

You wouldn’t think that investing in a leading, best in breed safety management software could actually save you money, but it can. Many companies could report a payback in as little as 12-24 months, which proves the ROI in safety management software can be quantified.

Here are 4 ways to justify investing in safety management software like Donesafe:

Reason 1. WHERE-THE-FUDGE is that document?

“It costs approximately $122 per lost document?” you say? How can a lost document cost soo much money?

A study by PWC estimates that finding a lost document will cost a company $122, on average.

Let’s say that you have 5 staff members who search, access, and retrieve your safety documents. Searching for documents can take up to 20% of an employee’s day. At 20%, the cumulative time spent finding documents is equal to 1 full-time employee. If it costs $50K per year for a full-time junior employee the costs start to stack up. Time to shave of wastage and save.

It sounds crazy but when you break it down, it’s pretty accurate:

•Speaking to several colleagues on where the missing document could be

•Checking your own desk, drawers, bag, and car

•Checking all printing areas

•Checking filing systems/cabinets

•Checking other workers desks and drawers

•Sending a ‘MISSING’ document email to all staff

•Sitting thinking ‘Where did I last see that document?’

•Calling that staff member who is currently ‘Out Of Office’ to see if they have the missing document

…Need I go on? This adds up to a lot of time and time is money. In case you need another reason, read on.

Reason 2. The whole day replication task

This again comes at a cost to your company!

In a study by the Gartner Group, it’s estimated that it takes up to 25 hours to recreate a lost document (if it’s even possible).

Duplicating that lost template, Injury Register form, or Report – add multiple facilities and locations, business travel, or international time zones, as well as multiplying the effects. A very ineffective system.

Reason 3. WARNING: Ink is running low

Many companies print multiple forms, templates, reports, etc. as part of their current safety system.

Printers themselves cost a BOMB, then you’ve got the ink and paper costs. The ink being hugely expensive. Let’s not forget the time spent waiting for a printer or unjamming a printer. One of Donesafe’s most recent customers has reported a saving of over $200,000 a year in ink (Yes, just ink alone) expenses since implementing our cloud-based safety system.

On to reason 4… like you need a final reason anyways!

Reason 4. Reporting, What Reporting?

The time spent measuring and reporting on safety performance can be mind-boggling. The main culprit for the pain and struggle is data sitting in multiple sources, such as paper, spreadsheets, and point solutions. The unconnected processes are enough to give you a headache before reporting starts.

Why have so many different sources? Each of these sources means reporting is limited, inaccurate, and very time-intensive to set up and keep updated.

By compiling ALL your disconnected processes and data into a cloud-based Safety system mean you can automate your reporting. This means that reporting can be done instantly and in real-time.  You’re welcome!

The Cost of Waiting

The typical conversation starts with companies putting off the decision to invest in Safety software due to costs and a fear the return can’t be quantified.

Most companies report payback in as little as 12-24 months, which proves the switch can be quantified. We’ve already seen some incredible savings since working with some large enterprise companies.

What a money-saving idea!

And as always, keep safe out there.

By Donesafe at donesafe.com

For a paperless, jargon-free business safety solution that you can manage from your phone, click here to get in contact and ask about how you can try Donesafe for FREE or visit our features page to find out more.