Donesafe strengthens its position as the leading compliance software solution

Category: Risk & Compliance
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Donesafe strengthens its position as the leading compliance software solution

Donesafe exists to provide organizations with an easy to use, intelligent and efficient compliance platform.

But achieving this goal as a software company is no mean feat. It takes meticulous research into our
industry-leading clients’ needs and then mapping those needs into the latest cloud-based technology
and feature development plans.

This article is designed to help safety and compliance decision-makers better understand how
Donesafe has driven its product development roadmap and risen to become the #1 innovative
technology provider in the space.

Donesafe executes four product strategies to enable superior compliance performance for its clients

Throughout the calendar year, the Donesafe team continued investment in software innovation
across four strategic value drivers intending to deliver superior compliance performance for all its

Meticulous research into our client’s biggest needs has driven software innovation in four primary

Process efficiency and time-saving through automation

What our clients said:

Safety and compliance departments are under-resourced and sit low in the budget allocation
pecking order. Safety managers must do what they can with little chance of team expansion.
Ultimately, safety and compliance managers are time-poor and must spend the majority of their
limited time completing administrative work in order to maintain the compliance of their workplace
and employees. There is little time to focus on high-level and analytical tasks to improve workplace
safety …

…which is why we are all here in the first place right?

Feature development that enables clients to work at light speed:

Off the back of this client feedback, Donesafe has developed a suite of features designed to achieve
two goals; automation of processes, and removal of productivity barriers that cause inefficiencies.
These can include anything from regularly scheduled tasks, follow-ups, double handling, building
reports with scattered data sources, and much more. Donesafe clients have seen significant
productivity gains with a system that automates repetitive work so you can focus on high-level
preventative tasks.

Automations Builder

The Automations tool allows you to:

  • Use And/Or logic to set your conditional action triggers.
  • Send actions to who you want, without the risk of spamming everyone.
  • Send actions to one or many, and easily choose who they go to.

New Scheduler Builder – (to schedule repeating audits meetings, etc)

The Scheduler is another exciting Donesafe feature. It allows you to set up repeating scheduled
record creations within the platform, for events such as Actions, Audits, Observations, or

Empowering frontline worker participation with learning, mobile, simplicity, and wearables.

What our clients said:

Organizations recognize technology as the best way to improve compliance culture and
collaboration, but several issues plague its effectiveness. Many organizations report a wide variety of
workers, some keen to adopt new technology, and others reluctant to do so, preferring to stick with
the familiar.

What’s also important in building compliance culture and collaboration, is information transparency
as it moves through the escalation process, and a ‘just in time’ deployment of learning information
as workers need it.

Feature development that encourages worker participation:

Putting safety and compliance into the hands of all frontline workers outside the core EHS and
quality teams is essential to improving culture and collaboration, and to ultimately delivering the full
value of the system. To make this happen, Donesafe’s platform is developed for mobile from the
ground up, with a focus on simplicity and speed of use. Using the latest in software technology
architecture, Donesafe has worked to increase its platform reach into common wearables, such as
smartwatches. With this mobility and exceptional user experience in place, the platform pushes ondemand (or ‘Just-in-Time’) knowledge content to every frontline worker, as well as embedding
content into different workflow stages. Donesafe has also developed offline capability into its mobile

Increasing worker uptake with personalized technology experiences

Donesafe has launched features in line with this goal including:

  • Personalized Dashboards – hide anything that isn’t relevant to a worker. This dramatically reduces unnecessary ‘noise’ and confusion.
  • Automatic data inputs – Donesafe auto-assigns worker’s home location, manager, timestamp, etc to remove decision making that typically causes them to abandon inputting data.
  • Web browser compatibility – Donesafe works on any browser that the worker chooses to use. Read more here

Driving sustainable change through cultural improvements

After conducting research with their customers on sustainable improvement in safety and
compliance, Donesafe has launched improved features to drive collaboration initiatives that give
customers control over what information they share, when and with whom. For instance, a
customer may share information with a frontline worker on how to deal with a hazard once it is
logged, empowering them the take leadership and ownership until corrective actions are taken.
Donesafe clients report improving uptake of software usage, and ultimately the reduction in
workplace and organizational risk.

Drag and drop configuration of a compliance system bespoke to client requirements

What our clients said:

Compliance and regulatory requirements are always changing, as are the people, structure, and
strategic direction of organizations. It is the perfect example of the old saying, “the only constant is
change.” For a safety and compliance system to remain effective, it must be adaptable with as little
financial and time cost as possible. If minor and major changes cannot be administered by the client,
the solution will be at risk of becoming redundant.

Clients also acknowledge that the ability to connect with other internal systems, such as HR systems,
is imperative to keeping data accurate and up to date.

Feature development that enables bespoke management systems:

Donesafe has maintained a focused product strategy with an explicit aim of technology-enabling any
client to create a compliance system bespoke to their requirements. Donesafe now offers more than
100 pre-built templates that can be configured to suit individual needs. Donesafe forms, workflows,
automations, menu collections, branding, reports, and more, can now be fully customized without
writing code.

A few examples of new features include:

Workflow Builder

One of Donesafe’s cornerstones is the ability to automate your safety. As the platform has
expanded, so too has the complexity of workflows and automations needed. Because of this, we
decided to go back to rethinking workflows and rebuilding something visual, simplified, and far more

Donesafe now offers more than 100 pre-built, out-of-the-box workflows. Customers can configure
these templates as little or as much as they want, to meet their unique organizational requirements.
The focus on the number of out-of-the-box workflows with configurability is a key success factor in
today’s market where competing EHS software vendors simply cannot compete on the breadth of


Donesafe’s workflow builder allows you essentially unlimited control over the complexity of your
workflows, allowing you to choose who can edit during each stage, who’s allowed to adjust stages,
and most importantly, under what circumstances a workflow CAN be changed.

Smart Forms

While smart forms have many different benefits, the key here is just how fast and easy it is to make
simple changes. Need to make a field ‘required’? Check a box, hit Save, and you’re done.

Smart forms can be created with many variables. Add logic to make your forms smart. Forms can
make decisions for users, input data automatically, show and hide fields, and drag and drop files.
Removing hurdles, and making data input fast and easy, encourages system-wide participation.

Foresight into potential risks with analytics and leading indicators.

What our clients said:

Donesafe is mindful that the majority of its client base does not have access to data scientists or full-time analysts. That, combined with limited time and unique organizational requirements, means
reporting can be a challenge for the core safety and compliance team. Donesafe clients consistently
comment on the importance of real-time data visibility on their mobile device, with a simple filter
set and drill-down capabilities.

Feature development to turn data into intelligence:

Donesafe does the work instead, intelligently surfacing data and analyzing new or potential risks.
The heavy analytical lifting behind the reporting functionality is, of course, invisible to customers,
and aims to create superior safety and compliance outcomes.

Easily analyze every hazard, injury and incident to anticipate and prevent it in the future. By
combining powerful insight tools and the instant flow of data, clients know exactly where they stand
on compliance.

Donesafe will allow you to build, save, and download your own custom reports. Read more here

compliance software reporting dashboard

Don’t take it from us – Here’s what our clients say.

Awesome – Easy to use, easy to adapt. Fast, friendly assistance (and news + updates). Great service, great product, great people. – European Autospares Ltd

Fantastic – Really fast and really easy to use. I have been using the tool for a risk audit completed last week. Very easy to upload, comment, and get approval. Great tool. – CBRE