Never miss a certification deadline again! Simplify your compliance management with our streamlined certification module.
Manage every certification from a single source solution
Ensure that your employees, contractors or visitors certifications are up-to-date. Link to related Donesafe modules such as Incident Management, Learning Management or Contractor Management for enhanced capabilities and deeper, actionable insights.
- Cloud-based platform: Donesafe is a cloud-native platform built to deliver virtually unlimited scale and concurrency.
- No-code configurability: Offering market-leading configurability within a completely codeless environment.
- Mobility built-in: Donesafe works securely on any mobile device or browser, anywhere, online and offline.
- Maximum adoption: Donesafe simplifies the entire end-user experience driving record employee participation levels organization-wide.
- Modular architecture: Donesafe is a modular platform allowing organizations to easily add new modules that are intelligently inter-connected and interoperable.
Collect and connect the dots you never knew existed
Allow users to upload and tracker worker or contractor certifications, along with relevant details such as expiration dates, issuing authority, issuing dates, copy of the certification and more. Make sure your workforce is compliant, at all times.
Monitor the certification and license expiration dates and take timely corrective actions to prevent any worker or contractor from performing a job function without a valid certification or license to ensure ongoing compliance.
With Donesafe’s easily configurable, no-code architecture, workers define the data that is surfaced on their role-specific dashboard. Get immediate visibility to mission-critical data such as expired certifications and licenses and bring them to a manageable level.
Effortless tracking of certifications and licenses with automated workflows and real-time notifications
Our automated workflows take care of all the heavy lifting, making it easy for you to stay on top of your compliance requirements. You can set up escalation workflows to ensure timely action and prevent any disruptions in your operations. Additionally, you can receive notifications on your mobile device, so you’re always aware of upcoming expirations and can take action on-the-go.
The Certification Management module links seamlessly with the broader module suite within the Donesafe universal ecosystem. For example, Incident Management to track incidents or near-misses that occur as a result of an employee not having proper certification and Contractor Management to ensure your contractors are compliant while on the job site.
Donesafe’s Certification module centrally stores key documentation to keep you compliant with various risk management frameworks, such as OSHA, WHS, ASQA, WorkSafe Victoria and more.
Close the gap between data and action
Experience 360-degree oversight of your entire visitor management program. Uncover hidden blindspots, track operational hazards, monitor unsafe behaviors, and identify compliance gaps. Take immediate action with intelligent automation or human intervention to mitigate risk and ensure compliance.
Customizable dashboards delivered to any device, anywhere
Harness global visibility and control all in one place with configurable reports & widgets. Role-specific views let every department focus on the metrics, actions, and tasks that matter most. Track team progress, status, events & more. Get real-time visibility into your certifications and track expirations, renewals, uploaded documents, issuing authorities and more.
Build the most advanced reports to meet any requirement
Create, customize, and schedule advanced reports easily with the attributes and visualizations of your choosing. Surface the data that’s important to you and generate reports to track key certification metrics against KPIs, such as expiring certifications and many more.
Eliminate all blindspots and start driving big data insights
Move from hindsight to foresight with insight-led data that gives your entire organization visibility of what’s important to make smarter, quicker decisions that matter. Access essential insights regarding at-risk business units or sites, additional training requirements, and many more.
Smarter actions start with smarter decisions, faster
Donesafe’s robust data management framework is designed to structure data capture that can be translated into real-time actions (workflows automations) or data insights to drive-decision ready workplaces. The Donesafe platform helps you to connect your people, processes, and your operational ecosystem to deliver data and insights for precise decision-making organization-wide.
All the cutting-edge tools you need, to deliver best-in-class results, effortlessly
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Donesafe is engineered to be no-code configurable from the ground up. Build and deploy use cases in a matter of hours with an intuitive user interface that lets you design seamless forms, workflows, automations and actions.
Access Donesafe on any device with our native mobile first platform. Compatible with Apple, Android and Windows devices, the Donesafe platform can even work when offline.
Add logic to make your forms smart. Forms can make decisions for users, input data automatically, show and hide fields and drag and drop files. Removing hurdles and making data input fast and easy encourages system-wide participation.
Design, build and automate robust workflows that can be quickly adapted and customized as enterprise processes change. No-code needed and deployed in minutes.
Remove the time heavy administrative burdens and spend more time doing high level tasks. Achieve more with less resources.
Seamlessly communicate with third party systems and applications to send and receive data from one database to the other. Sync in real time or set time intervals of your own choosing.
Ensure a seamless experience with single sign-on capabilities. Users require a single set of credentials in order to access all areas of Donesafe.
Create multi-level alerts for goals and thresholds, and setup real-time notifications for critical events and workflow status.
Create any number of dashboards that are uniquely tailored to each job role, site or individual in Donesafe. End users can have a simple dashboard, while managers can have multiple reports, alerts and actions that relate only to them.
Create and save a report that interrogates any data field within the platform. This includes drilling right into sites, worker roles, date ranges, workflow progress, status and more. Saved reports automatically become a widget that can be placed on your dashboard.
Data migration is made easy using our DIY import tool. Donesafe’s data migration can be performed by your account manager or yourself. Map data from Excel spreadsheets directly to the fields within the Donesafe system and import.
Donesafe is hosted on Amazon Web Services, and is trusted by defence and government organizations. ISO 27001 compliance is a part of our overall focus on security.
Actions can be automatically created and sent to workers based on specific conditions. Donesafe will even follow up on actions if they are not marked as complete. Includes preventative actions and corrective actions (CAPA).
Create a system that automatically keeps workers accountable for recurring tasks. Schedule actions, audits, observations or consultations easily and assign them to those that need to complete it.
Tailor Donesafe to support multiple geographic locations. Configure the primary language of each location or division across your organization
Export all reports and compliance data with a click of the button. Perfect for presentations or reporting legislative requirements, such as OHSA 300 (USA).
Discover other modules that play well together with Certification Management
Learning ManagementSCORMcloud compatible management of competency, e-learning and training requirements. Find out more
ProjectsSingle-source project oversight module including automated assignment, task scheduling and obligation tracking. Find out more
Contractor ManagementEnd-to-end management of contractor approval, registration, insurances, licenses and site inductions. Find out more
Visitor ManagementAutomated registration, induction, tracking and communication with all visitors to keep your sites safe. Find out more
Frequently asked questions
Donesafe works with companies ranging from 5 to 500,000 employees across all industries, each with unique needs and use cases. We’ve found that custom pricing is the best way to effectively serve such a diverse customer base. Pay only for what you need – pricing is calculated on your business size (number of workers) and the number of application modules you need. We can give you a quote instantly, so get in touch to get a price. We won’t bite!
We don’t want you to pay for features and services that you don’t need, so we need to know a little more about your business in order to provide you with an accurate quote. Additional help getting started, or features, or the number of workers in your business are factors that influence our pricing. Let’s talk and get specific!
A worker is anyone in your organization. Using workers (rather than just administrative users) is a unique competitive advantage when compared to our competitors. We believe everyone should be part of the compliance conversation and building a strong culture of engagement is central to that. By having all your users in the system, Donesafe can create more intelligent permissions and escalation settings, create unique user experiences, deliver ‘just in time’ learning and notifications, and much more.
Don’t worry, a worker cost is a fraction of the price you would normally be charged per administrative worker. You do not need to pay more for your administrative workers. In general, Donesafe is a more affordable platform than its competitors.
No, you can pick and choose the modules that best suit you to begin with. It is easy to plug in additional modules later as your organization requires them.
Yes! We want you to see the impact that Donesafe can have on your business, but for most folks, that’d be hard to accomplish all on your own. When you invest time in Donesafe, we invest time in you. We’ll provide a guided walkthrough of our software with one of our dedicated team members. If you’d like to get your hands on it, we can help set it up and provide a sandbox of your environment, so you can get your hands dirty as we continue discussions!
Online compliance solutions can deliver huge benefits and offer a world of promise, but most solutions fail early on, especially for companies that don’t have dedicated project teams to implement and manage the solution. On top of that, many systems are too rigid in their forms, workflows, reports and automation – and this means you and your staff struggle to adopt the new technology. This is where Donesafe succeeds where others fail. It’s simple enough for a non-technical person to use and robust enough to provide enterprise-quality results with minimal set-up effort.
Donesafe has offices worldwide with dedicated hosting in the EU, US, Australia, and Asia with a certified server infrastructure. We are fully GDPR compliant, ISO 27001 certified and can ensure enterprise-grade data security and privacy.
Explore more from Donesafe
What is Certification Management software?
A certification management solution is an EHS software module that enables organizations to efficiently track and manage their employees’ certifications, licenses, and training requirements. It allows companies to create a centralized database for certifications and provides real-time tracking and automated alerts for expirations and upcoming renewals.
This module offers numerous benefits to organizations, including reducing the administrative burden of tracking certification compliance, simplifying compliance management, and reducing the risk of non-compliance fines. It ensures that employees are always up to date with the latest certifications, ensuring their safety while performing their job duties.
In addition to providing real-time notifications and automated workflows, certification management solutions offer customizable workflows to allow companies to develop certification tracking processes that suit their unique needs. This can include setting up escalation workflows to notify managers and employees of upcoming expirations or renewal deadlines, ensuring that certifications remain up-to-date.
Overall, a certification management solution is an essential tool for organizations to ensure that they maintain compliance and provide their employees with the necessary certifications and training to perform their job duties safely and effectively. It helps reduce the risk of accidents, injuries, and other costly incidents while ensuring regulatory compliance, which can result in long-term cost savings and improved workplace safety.