Empower all PCBUs (Person Conducting a Business or Undertaking) to drive their own registration and induction, while lessening the internal resource required to ensure they remain compliant.
Manage your entire contractor base from a single source solution
Automate your contractor management engagement, processes, and reporting all in one place on the cloud with Donesafe. Link to related Donesafe modules such as Projects, Learning Management and Incident and Hazard Management to remove any blindspots surrounding your organization’s contractors.
- Cloud-based platform: Donesafe is a cloud-native platform built to deliver virtually unlimited scale and concurrency.
- No-code configurability: Offering market-leading configurability within a completely codeless environment.
- Mobility built-in: Donesafe works securely on any mobile device or browser, anywhere, online and offline.
- Maximum adoption: Donesafe simplifies the entire end-user experience driving record employee participation levels organization-wide.
- Modular architecture: Donesafe is a modular platform allowing organizations to easily add new modules that are intelligently inter-connected and interoperable.
SWMS / JSA
Collect and connect the dots you never knew existed
Streamline the contractor onboarding process by enabling self-register and capture of key data such as trading information, bank details, insurances, mandatory licenses and qualifications. Site managers will be notified via dashboard or email alert advising that contractors are cleared to enter the site.
Ensure contractors are up-to-date by setting mandatory licenses, inductions and qualifications and that these are cross-referenced with contractor records. The Donesafe platform will automatically create an alert when a non-conformance (such as a license expiration) is identified.
Use Donesafe’s capabilities to assign specific inductions for both contractors and visitors to complete – either on or off-site. Follow-up to ensure completion is no longer necessary as this is handled automatically to ensure only those who are fully compliant will be granted site access.
Empower your contract workforce to uphold your organizational standards by providing them an intuitive and intelligent platform to log their own incidents and hazards.This module streamlines the identification and logging process for incidents and hazards, as they can be input immediately by PCBUs – meaning there is no need to source a staff member with system access to log a ticket on their behalf.
From selection and approval, to self-registering, onboarding and inductions, Donesafe’s Contractor Management software is a true end-to-end solution. Both the contractor principal and contractor manager will receive notifications if any licenses or certifications are lapsing, to ensure all PCBUs are compliant and your organization is protected.
Manage your contractor base in accordance with key regulatory standards, obligations, and best practice
Use Donesafe’s contractor management software to ensure compliance with various risk and quality management frameworks, such as High-Risk Construction Work (HRCW), Work Health and Safety (WHS) 2017 and Construction Work Code of Practice.
Close the gap between data and action
Experience 360-degree oversight of your entire visitor management program. Uncover hidden blindspots, track operational hazards, monitor unsafe behaviors, and identify compliance gaps. Take immediate action with intelligent automation or human intervention to mitigate risk and ensure compliance.
Customizable dashboards delivered to any device, anywhere
Harness global visibility and control all in one place with configurable reports & widgets. Role-specific views let every department focus on the metrics, actions, and tasks that matter most. Track team progress, status, events & more. Get real-time visibility to contractor job status, certification and license validity, and “at-risk” PCBUs who are linked to logged hazards and incidents.
Build the most advanced reports to meet any requirement
Create, customize, and schedule advanced reports easily with the attributes and visualizations of your choosing. Leverage the data that’s important to you and generate reports such as contractor non-conformance, induction status, impending license, documentation or contract expiry by PCBU, and many more.
Eliminate all blindspots and start driving big data insights
Move from hindsight to foresight with insight-led data that gives your entire organization visibility of what’s important to make smarter, quicker decisions that matter. Uncover key insights surrounding contractor on-site behaviours (eg. time on-site), contractor usage rate, and PCBUs with repeated certification lapses or instances of non-compliance to name a few.
Smarter actions start with smarter decisions, faster
Donesafe’s robust data management framework is designed to structure data capture that can be translated into real-time actions (workflows automations) or data insights to drive-decision ready workplaces. The Donesafe platform helps you to connect your people, processes, and your operational ecosystem to deliver data and insights for precise decision-making organization-wide.
All the cutting-edge tools you need, to deliver best-in-class results, effortlessly
Click the icons to explore the platform
Donesafe is engineered to be no-code configurable from the ground up. Build and deploy use cases in a matter of hours with an intuitive user interface that lets you design seamless forms, workflows, automations and actions.
Access Donesafe on any device with our native mobile first platform. Compatible with Apple, Android and Windows devices, the Donesafe platform can even work when offline.
Add logic to make your forms smart. Forms can make decisions for users, input data automatically, show and hide fields and drag and drop files. Removing hurdles and making data input fast and easy encourages system-wide participation.
Design, build and automate robust workflows that can be quickly adapted and customized as enterprise processes change. No-code needed and deployed in minutes.
Remove the time heavy administrative burdens and spend more time doing high level tasks. Achieve more with less resources.
Seamlessly communicate with third party systems and applications to send and receive data from one database to the other. Sync in real time or set time intervals of your own choosing.
Ensure a seamless experience with single sign-on capabilities. Users require a single set of credentials in order to access all areas of Donesafe.
Create multi-level alerts for goals and thresholds, and setup real-time notifications for critical events and workflow status.
Create any number of dashboards that are uniquely tailored to each job role, site or individual in Donesafe. End users can have a simple dashboard, while managers can have multiple reports, alerts and actions that relate only to them.
Create and save a report that interrogates any data field within the platform. This includes drilling right into sites, worker roles, date ranges, workflow progress, status and more. Saved reports automatically become a widget that can be placed on your dashboard.
Data migration is made easy using our DIY import tool. Donesafe’s data migration can be performed by your account manager or yourself. Map data from Excel spreadsheets directly to the fields within the Donesafe system and import.
Donesafe is hosted on Amazon Web Services, and is trusted by defence and government organizations. ISO 27001 compliance is a part of our overall focus on security.
Actions can be automatically created and sent to workers based on specific conditions. Donesafe will even follow up on actions if they are not marked as complete. Includes preventative actions and corrective actions (CAPA).
Create a system that automatically keeps workers accountable for recurring tasks. Schedule actions, audits, observations or consultations easily and assign them to those that need to complete it.
Tailor Donesafe to support multiple geographic locations. Configure the primary language of each location or division across your organization
Export all reports and compliance data with a click of the button. Perfect for presentations or reporting legislative requirements, such as OHSA 300 (USA).
Discover other modules that play well together with Contractor management
Hazard ManagementComplete hazard lifecycle management, from logging, to corrective actions and close out Find out more
Incident ManagementCapture, track, investigate and report on all incidents and near-misses. Find out more
ProjectsSingle-source project oversight including automated assignment, task scheduling and obligation tracking. Find out more
Learning ManagementSCORMcloud compatible management of competency, e-learning and training requirements. Find out more
Frequently asked questions
Donesafe works with companies ranging from 5 to 500,000 employees across all industries, each with unique needs and use cases. We’ve found that custom pricing is the best way to effectively serve such a diverse customer base. Pay only for what you need – pricing is calculated on your business size (number of workers) and the number of application modules you need. We can give you a quote instantly, so get in touch to get a price. We won’t bite!
We don’t want you to pay for features and services that you don’t need, so we need to know a little more about your business in order to provide you with an accurate quote. Additional help getting started, or features, or the number of workers in your business are factors that influence our pricing. Let’s talk and get specific!
A worker is anyone in your organization. Using workers (rather than just administrative users) is a unique competitive advantage when compared to our competitors. We believe everyone should be part of the compliance conversation and building a strong culture of engagement is central to that. By having all your users in the system, Donesafe can create more intelligent permissions and escalation settings, create unique user experiences, deliver ‘just in time’ learning and notifications, and much more.
Don’t worry, a worker cost is a fraction of the price you would normally be charged per administrative worker. You do not need to pay more for your administrative workers. In general, Donesafe is a more affordable platform than its competitors.
No, you can pick and choose the modules that best suit you to begin with. It is easy to plug in additional modules later as your organization requires them.
Yes! We want you to see the impact that Donesafe can have on your business, but for most folks, that’d be hard to accomplish all on your own. When you invest time in Donesafe, we invest time in you. We’ll provide a guided walkthrough of our software with one of our dedicated team members. If you’d like to get your hands on it, we can help set it up and provide a sandbox of your environment, so you can get your hands dirty as we continue discussions!
Online compliance solutions can deliver huge benefits and offer a world of promise, but most solutions fail early on, especially for companies that don’t have dedicated project teams to implement and manage the solution. On top of that, many systems are too rigid in their forms, workflows, reports and automation – and this means you and your staff struggle to adopt the new technology. This is where Donesafe succeeds where others fail. It’s simple enough for a non-technical person to use and robust enough to provide enterprise-quality results with minimal set-up effort.
Donesafe has offices worldwide with dedicated hosting in the EU, US, Australia, and Asia with a certified server infrastructure. We are fully GDPR compliant, ISO 27001 certified and can ensure enterprise-grade data security and privacy.
Explore more from Donesafe
What is contractor management software?
Contractor management software streamlines the process of managing contractors within an organization by facilitating site entry and pre-registration, capturing important data, and managing contractor qualifications and insurance.
These processes can often be time-consuming and overwhelming for businesses, especially those working in high-risk industries such as construction. Contractor management software simplifies this burden by automating repetitive tasks and providing a central repository for all contractor information.
One crucial aspect of contractor management software is the ability to conduct pre-registration and site entry procedures. This not only saves time for both the organization and contractors, but also ensures that any necessary inductions or safety protocols are completed before work begins on-site.
The software also helps organizations stay compliant with regulatory requirements by tracking and managing contractor qualifications and insurance policies. This allows businesses to ensure that all contractors on-site meet necessary standards and reduces the risk of non-compliance issues.
Overall, contractor management software greatly aids in streamlining the various business functions related to managing contractors. It saves time, streamlines processes, and helps organizations maintain compliance with regulatory requirements. These benefits make it a valuable tool for any organization working with external contractors.