Employee management made effortless. Keep all employee information in one secure location, ensuring easy access, streamlined processes, and enhanced organisational compliance.
Streamline Employee Records for Smarter Workforce Management
HSI Donesafe consolidates employee data into a single, centralised system, enabling your organisation to effectively manage workforce information, maintain compliance, and reduce administrative workloads.
- Centralised Employee Records: Store all employee details, including qualifications, certifications, roles, and personal information, in one secure platform for quick and easy access.
- Track Incidents and Compliance: Monitor employee-related incidents, certifications, and compliance requirements to ensure accountability and adherence to organisational policies.
- Manage Assigned Assets: Track and manage assets issued to employees, ensuring accountability and visibility across your organisation.
- Customisable Reporting: Generate detailed reports on workforce data, incidents, and compliance metrics, tailored to meet your organisation’s unique requirements.
- Employee Self-Service Portal: Empower employees to manage their information, view certifications, and update qualifications through an intuitive self-service interface.
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Integrate Employee Records Across Your Organisation
HSI Donesafe’s Employee Management module connects seamlessly with other EHSQ systems, creating a unified framework for managing workforce data and compliance.
Link Employee Data to Other Modules
Connect employee records to modules like Incident Management, Training, Contractor Management, and Risk Management to ensure a holistic view of workforce activities and compliance.
Customisable Workflows for Compliance
Automate workflows for certifications, qualifications, and compliance tasks, ensuring timely renewals and consistent adherence to legal requirements.
Integrated Asset Tracking
Assign and track assets like equipment, PPE, and vehicles, linking them directly to employee records for complete visibility.
Real-Time Alerts and Notifications
Receive automated alerts for expiring certifications, upcoming training, or overdue tasks, helping you stay proactive in workforce compliance.
Policy and Procedure Alignment
Ensure that employees are aligned with company policies by linking records to compliance checklists, attestations, and training programs.
Gain Actionable Insights into Your Workforce Data
HSI Donesafe provides real-time insights and reporting tools, helping you make informed decisions about your workforce.
Dashboards
Customizable dashboards delivered to any device, anywhere
Customisable dashboards provide visibility into employee records, certifications, incidents, and compliance metrics at a glance.
Reports
Detailed Workforce Reporting
Generate tailored reports on workforce data, compliance status, and asset assignments. Schedule automated reporting to ensure up-to-date visibility across the organisation.
Insights
Eliminate all blindspots and start driving big data insights
Use employee data to identify trends, such as expiring certifications or recurring incidents, and take corrective actions to address them proactively.
Decisions
Data-Driven Workforce Management
Leverage real-time data and insights to make informed decisions about workforce planning, training needs, and compliance improvements. The Donesafe platform helps you to connect your people, processes, and your operational ecosystem to deliver data and insights organisation wide.
Features
All the cutting-edge tools you need, to deliver best-in-class results, effortlessly
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No-Code
No-Code
Donesafe is engineered to be no-code configurable from the ground up. Build and deploy use cases in a matter of hours with an intuitive user interface that lets you design seamless forms, workflows, automations and actions.
Mobile
Mobile
Access Donesafe on any device with our native mobile first platform. Compatible with Apple, Android and Windows devices, the Donesafe platform can even work when offline.
Forms
Forms
Add logic to make your forms smart. Forms can make decisions for users, input data automatically, show and hide fields and drag and drop files. Removing hurdles and making data input fast and easy encourages system-wide participation.
Workflows
Workflows
Design, build and automate robust workflows that can be quickly adapted and customized as enterprise processes change. No-code needed and deployed in minutes.
Automation
Automation
Remove the time heavy administrative burdens and spend more time doing high level tasks. Achieve more with less resources.
API
API
Seamlessly communicate with third party systems and applications to send and receive data from one database to the other. Sync in real time or set time intervals of your own choosing.
Single sign-on
Single sign-on
Ensure a seamless experience with single sign-on capabilities. Users require a single set of credentials in order to access all areas of Donesafe.
Alerts
Alerts
Create multi-level alerts for goals and thresholds, and setup real-time notifications for critical events and workflow status.
Dashboards
Dashboards
Create any number of dashboards that are uniquely tailored to each job role, site or individual in Donesafe. End users can have a simple dashboard, while managers can have multiple reports, alerts and actions that relate only to them.
Custom reports
Custom reports
Create and save a report that interrogates any data field within the platform. This includes drilling right into sites, worker roles, date ranges, workflow progress, status and more. Saved reports automatically become a widget that can be placed on your dashboard.
Data migration
Data migration
Data migration is made easy using our DIY import tool. Donesafe’s data migration can be performed by your account manager or yourself. Map data from Excel spreadsheets directly to the fields within the Donesafe system and import.
27001 security
27001 security
Donesafe is hosted on Amazon Web Services, and is trusted by defence and government organizations. ISO 27001 compliance is a part of our overall focus on security.
Actions
Actions
Actions can be automatically created and sent to workers based on specific conditions. Donesafe will even follow up on actions if they are not marked as complete. Includes preventative actions and corrective actions (CAPA).
Scheduler
Scheduler
Create a system that automatically keeps workers accountable for recurring tasks. Schedule actions, audits, observations or consultations easily and assign them to those that need to complete it.
Language translator
Language translator
Tailor Donesafe to support multiple geographic locations. Configure the primary language of each location or division across your organization
Data exporter
Data exporter
Export all reports and compliance data with a click of the button. Perfect for presentations or reporting legislative requirements, such as OHSA 300 (USA).
Discover other modules that play well together with Employee Records Management
Frequently asked questions
How does Donesafe’s pricing work?
Donesafe works with companies ranging from 5 to 500,000 employees across all industries, each with unique needs and use cases. We’ve found that custom pricing is the best way to effectively serve such a diverse customer base. Pay only for what you need – pricing is calculated on your business size (number of workers) and the number of application modules you need. We can give you a quote instantly, so get in touch to get a price. We won’t bite!
What factors determine your pricing?
We don’t want you to pay for features and services that you don’t need, so we need to know a little more about your business in order to provide you with an accurate quote. Additional help getting started, or features, or the number of workers in your business are factors that influence our pricing. Let’s talk and get specific!
How do you define a worker?
A worker is anyone in your organization. Using workers (rather than just administrative users) is a unique competitive advantage when compared to our competitors. We believe everyone should be part of the compliance conversation and building a strong culture of engagement is central to that. By having all your users in the system, Donesafe can create more intelligent permissions and escalation settings, create unique user experiences, deliver ‘just in time’ learning and notifications, and much more.
Do I have to pay for every worker or employee?
Don’t worry, a worker cost is a fraction of the price you would normally be charged per administrative worker. You do not need to pay more for your administrative workers. In general, Donesafe is a more affordable platform than its competitors.
Do I have to get all the application modules?
No, you can pick and choose the modules that best suit you to begin with. It is easy to plug in additional modules later as your organization requires them.
Does Donesafe provide a trial?
Yes! We want you to see the impact that Donesafe can have on your business, but for most folks, that’d be hard to accomplish all on your own. When you invest time in Donesafe, we invest time in you. We’ll provide a guided walkthrough of our software with one of our dedicated team members. If you’d like to get your hands on it, we can help set it up and provide a sandbox of your environment, so you can get your hands dirty as we continue discussions!
What is the difference between you and other providers?
Online compliance solutions can deliver huge benefits and offer a world of promise, but most solutions fail early on, especially for companies that don’t have dedicated project teams to implement and manage the solution. On top of that, many systems are too rigid in their forms, workflows, reports and automation – and this means you and your staff struggle to adopt the new technology. This is where Donesafe succeeds where others fail. It’s simple enough for a non-technical person to use and robust enough to provide enterprise-quality results with minimal set-up effort.
Is Donesafe secure and GDPR compliant?
Donesafe has offices worldwide with dedicated hosting in the EU, US, Australia, and Asia with a certified server infrastructure. We are fully GDPR compliant, ISO 27001 certified and can ensure enterprise-grade data security and privacy.
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