Manage your fleet from a single source solution
Automate your fleet management inspections, maintenance schedules and vehicle status all in one place on the cloud with Donesafe. Link to related Donesafe modules such as Incidents, Driver Qualification and Inspections to remove any blindspots surrounding your organization’s contractors.
- Cloud-based platform: Donesafe is a cloud-native platform built to deliver virtually unlimited scale and concurrency.
- No-code configurability: Offering market-leading configurability within a completely codeless environment.
- Mobility built-in: Donesafe works securely on any mobile device or browser, anywhere, online and offline.
- Maximum adoption: Donesafe simplifies the entire end-user experience driving record employee participation levels organization-wide.
- Modular architecture: Donesafe is a modular platform allowing organizations to easily add new modules that are intelligently inter-connected and interoperable.
Pre & Post Trip Inspections
Vehicle StatusService Status
Collect and connect the dots you never knew existed
Automate every aspect of fleet management, from scheduling scheduling and tracking vehicle maintenance to ensure your fleet is always running smoothly, while reducing costly downtime due to breakdowns. To automating your pre and post vehicle inspection to identify potential safety issues and ability to take action to prevent accidents.
Reduce costly downtime and increase fleet availability through proactive maintenance scheduling. Donesafe automatically tracks and schedules routine maintenance tasks, allowing you to stay ahead of potential issues before they become more significant problems, ensuring your fleet is always in top condition and available when you need it.
Donesafe’s automated pre and post-vehicle inspections feature helps you reduce risk and enhance safety by ensuring that every vehicle in your fleet undergoes a comprehensive inspection before and after use. By automating this process, you can eliminate human error and ensure that all potential safety issues are identified and addressed promptly, minimizing the risk of accidents and improving overall safety.
Empower your contract workforce to uphold your organizational standards by providing them an intuitive and intelligent platform to log their own incidents and hazards. This module streamlines the identification and logging process for incidents and hazards, as they can be input immediately by PCBUs – meaning there is no need to source a staff member with system access to log a ticket on their behalf.
With a single platform for tracking and monitoring vehicle location, maintenance schedules, driver behavior, and compliance requirements, fleet managers can gain a comprehensive view of their fleet operations. This holistic view allows them to make data-driven decisions to optimize fleet performance, reduce costs, and enhance safety.
Use Donesafe’s fleet management software to ensure compliance with various risk and quality management frameworks, such as Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA)
Close the gap between data and action
Experience 360-degree oversight of your entire fleet management program. Uncover hidden incident blindspots, track operational hazards, monitor unsafe behaviors, and identify compliance gaps. Take immediate action with intelligent automation or human intervention to mitigate risk and ensure compliance.
Customizable dashboards delivered to any device, anywhere
Harness global visibility and control all in one place with configurable reports & widgets. Role-specific views let every department focus on the metrics, actions, and tasks that matter most. Track team progress, status, events & more. Get real-time visibility to Vehicle status, Maintenance Alerts, Deficiencies, Vehicle inspections, Vehicle and Driver information.
Build the most advanced reports to meet any requirement
Create, customize, and schedule advanced reports easily with the attributes and visualizations of your choosing. Leverage the data that’s important to you and generate reports such as hours of service reports, scheduled and unscheduled maintenance reports, repairs and replacement reports, pre and post trip detailed reports.
Eliminate all blindspots and start driving big data insights
Move from hindsight to foresight with insight-led data that gives your entire organization visibility of what’s important to make smarter, quicker decisions that matter. Uncover key insights surrounding fleet management like vehicle utilization rates, maintenance costs, compliance with regulatory bodies such as DOT, resource allocation, reduce costs and improve overall fleet performance.
Smarter actions start with smarter decisions, faster
Donesafe’s robust data management framework is designed to structure data capture that can be translated into real-time actions (workflows automations) or data insights to drive-decision ready workplaces. The Donesafe platform helps you to connect your people, processes, and your operational ecosystem to deliver data and insights for precise decision-making organization-wide.
All the cutting-edge tools you need, to deliver best-in-class results, effortlessly
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Donesafe is engineered to be no-code configurable from the ground up. Build and deploy use cases in a matter of hours with an intuitive user interface that lets you design seamless forms, workflows, automations and actions.
Access Donesafe on any device with our native mobile first platform. Compatible with Apple, Android and Windows devices, the Donesafe platform can even work when offline.
Add logic to make your forms smart. Forms can make decisions for users, input data automatically, show and hide fields and drag and drop files. Removing hurdles and making data input fast and easy encourages system-wide participation.
Design, build and automate robust workflows that can be quickly adapted and customized as enterprise processes change. No-code needed and deployed in minutes.
Remove the time heavy administrative burdens and spend more time doing high level tasks. Achieve more with less resources.
Seamlessly communicate with third party systems and applications to send and receive data from one database to the other. Sync in real time or set time intervals of your own choosing.
Ensure a seamless experience with single sign-on capabilities. Users require a single set of credentials in order to access all areas of Donesafe.
Create multi-level alerts for goals and thresholds, and setup real-time notifications for critical events and workflow status.
Create any number of dashboards that are uniquely tailored to each job role, site or individual in Donesafe. End users can have a simple dashboard, while managers can have multiple reports, alerts and actions that relate only to them.
Create and save a report that interrogates any data field within the platform. This includes drilling right into sites, worker roles, date ranges, workflow progress, status and more. Saved reports automatically become a widget that can be placed on your dashboard.
Data migration is made easy using our DIY import tool. Donesafe’s data migration can be performed by your account manager or yourself. Map data from Excel spreadsheets directly to the fields within the Donesafe system and import.
Donesafe is hosted on Amazon Web Services, and is trusted by defence and government organizations. ISO 27001 compliance is a part of our overall focus on security.
Actions can be automatically created and sent to workers based on specific conditions. Donesafe will even follow up on actions if they are not marked as complete. Includes preventative actions and corrective actions (CAPA).
Create a system that automatically keeps workers accountable for recurring tasks. Schedule actions, audits, observations or consultations easily and assign them to those that need to complete it.
Tailor Donesafe to support multiple geographic locations. Configure the primary language of each location or division across your organization
Export all reports and compliance data with a click of the button. Perfect for presentations or reporting legislative requirements, such as OHSA 300 (USA).
Discover other modules that play well together with Fleet Management
Checklist and Inspections ManagementCreate customized online checklists to automate safety and operational behavior, and inspections. Find out more
Incident ManagementCapture, track, investigate and report on all incidents and near-misses. Find out more
Hazard ManagementComplete hazard lifecycle management, from logging, to corrective actions and close out. Find out more
Learning ManagementSCORMcloud compatible management of competency, e-learning and training requirements. Find out more
Frequently asked questions
Donesafe works with companies ranging from 5 to 500,000 employees across all industries, each with unique needs and use cases. We’ve found that custom pricing is the best way to effectively serve such a diverse customer base. Pay only for what you need – pricing is calculated on your business size (number of workers) and the number of application modules you need. We can give you a quote instantly, so get in touch to get a price. We won’t bite!
We don’t want you to pay for features and services that you don’t need, so we need to know a little more about your business in order to provide you with an accurate quote. Additional help getting started, or features, or the number of workers in your business are factors that influence our pricing. Let’s talk and get specific!
A worker is anyone in your organization. Using workers (rather than just administrative users) is a unique competitive advantage when compared to our competitors. We believe everyone should be part of the compliance conversation and building a strong culture of engagement is central to that. By having all your users in the system, Donesafe can create more intelligent permissions and escalation settings, create unique user experiences, deliver ‘just in time’ learning and notifications, and much more.
Don’t worry, a worker cost is a fraction of the price you would normally be charged per administrative worker. You do not need to pay more for your administrative workers. In general, Donesafe is a more affordable platform than its competitors.
No, you can pick and choose the modules that best suit you to begin with. It is easy to plug in additional modules later as your organization requires them.
Yes! We want you to see the impact that Donesafe can have on your business, but for most folks, that’d be hard to accomplish all on your own. When you invest time in Donesafe, we invest time in you. We’ll provide a guided walkthrough of our software with one of our dedicated team members. If you’d like to get your hands on it, we can help set it up and provide a sandbox of your environment, so you can get your hands dirty as we continue discussions!
Online compliance solutions can deliver huge benefits and offer a world of promise, but most solutions fail early on, especially for companies that don’t have dedicated project teams to implement and manage the solution. On top of that, many systems are too rigid in their forms, workflows, reports and automation – and this means you and your staff struggle to adopt the new technology. This is where Donesafe succeeds where others fail. It’s simple enough for a non-technical person to use and robust enough to provide enterprise-quality results with minimal set-up effort.
Donesafe has offices worldwide with dedicated hosting in the EU, US, Australia, and Asia with a certified server infrastructure. We are fully GDPR compliant, ISO 27001 certified and can ensure enterprise-grade data security and privacy.
Explore more from Donesafe
What is a fleet management software?
Fleet management software is an essential tool for EHS leaders, enabling them to oversee and optimize the management of their organization’s fleet of vehicles. Fleet management software systems provide a centralized platform for managing all aspects of a fleet, including vehicle tracking, scheduling, maintenance, and compliance with regulations.
The primary goal of fleet management software is to reduce the overall cost of managing a fleet while ensuring compliance with all regulatory requirements. This includes ensuring the safety of the vehicles and drivers, as well as minimizing maintenance costs. EHS leaders can utilize the software to track and monitor all aspects of the fleet, including vehicle location, driver’s, and driver behavior.
Fleet management software can generate comprehensive reports on fleet performance, enabling EHS leaders to identify areas where improvements can be made. Reports can include data on driver safety, maintenance costs, and compliance with regulatory requirements. These insights can help EHS leaders make informed decisions about fleet operations, such as determining which vehicles to replace, implementing preventative maintenance, and providing targeted driver training.
Additionally, fleet management software can help EHS leaders stay compliant with regulatory requirements by providing automatic alerts and notifications for important deadlines and events. For example, the software can alert fleet managers when vehicles are due for inspection, or when regulatory filings need to be submitted. This helps to reduce the risk of non-compliance, which can result in costly fines and damage to an organization’s reputation.
In summary, fleet management software is an essential tool for EHS leaders to manage their organization’s fleet of vehicles. By providing real-time data and insights, the software can help EHS leaders improve operational efficiency, reduce costs, ensure regulatory compliance, and ultimately, improve overall fleet performance.