Take control of your organisation’s vendor management program with class-leading visibility across all interactions, from induction to performance evaluation.
Manage every vendor from a single source solution
Streamline and integrate your supplier management engagement, processes, and reporting all in one place on the cloud with Donesafe. Link to other Donesafe modules such as Contractor Management, Checklists, Safety Meetings and Incidents to achieve a 360-degree view of vendor activity and performance within your organization.
- Cloud-based platform: Donesafe is a cloud-native platform built to deliver virtually unlimited scale and concurrency.
- No-code configurability: Offering market-leading configurability within a completely codeless environment.
- Mobility built-in: Donesafe works securely on any mobile device or browser, anywhere, online and offline.
- Maximum adoption: Donesafe simplifies the entire end-user experience driving record employee participation levels organization-wide.
- Modular architecture: Donesafe is a modular platform allowing organizations to easily add new modules that are intelligently inter-connected and interoperable.
Collect and connect the dots you never knew existed
Easily register vendors in a single, intuitive platform and securely store essential data such as key contacts, license and permit information and other related documentation (such as contracts and insurances). The module also enables vendor self-service to expedite onboarding and ensure a swift and compliant job commencement.
Drive stronger vendor accountability by tracking their performance against your unique organizational metrics. These may include delivery (eg. DIFOT), expenditure and maintenance of essential documentation KPIs to drive continuous improvement and meet quality standards. Utilise the module to schedule review periods, score and rate vendors and link any incidents or complaints back to a specific supplier.
Establish review cadences with suppliers and trigger audits in the instance of non-conformance. Ensure your vendors are compliant with relevant codes of conduct, modern slavery standards and other risk management frameworks. Utilise these superior datasets to establish and maintain a preferred supplier list and identify under-performing vendors for closer monitoring or replacement.
By coupling the Vendor and Supplier Management module with Donesafe’s Environmental module, you can accurately track and rank your suppliers based on their ESG performance. Ensure your suite of vendors are in lock-step with your internal ESG objectives.
From selection and approval, to onboarding, performance evaluation and triggering of audits, overseeing your supplier program has never been easier. Generate invaluable vendor insights such as non-conformance, job status, supply chain vulnerabilities, impending contract expiry and much more.
Manage your supplier base in accordance with key regulatory standards, obligations, and best practice
Use Donesafe’s vendor management software to ensure compliance with various risk and quality management frameworks, such as ISO 31011, ISO 9001 and HACCP.
Close the gap between data and action
Experience 360-degree oversight of your entire vendor base. Uncover hidden blindspots, track operational hazards, monitor unsafe behaviors, and identify compliance gaps. Take immediate action with intelligent automation or human intervention to mitigate risk and ensure compliance.
Customizable dashboards delivered to any device, anywhere
Harness global visibility and control all in one place with configurable reports & widgets. Role-specific views let every department focus on the metrics, actions, and tasks that matter most. Track team progress, status, events & more. Gain oversight into vendor performance, complaints and non-conformances, supply chain bottlenecks and any impending documentation or certification expiry considerations and much more.
Build the most advanced reports to meet any requirement
Create, customize, and schedule advanced reports easily with the attributes and visualizations of your choosing. Leverage the data that’s important to you and generate reports such as overall vendor performance against pre-determined KPIs, complaints and non-conformance register, good and services supplied or outstanding, and even supplier ESG performance (if the Environmental module is enabled).
Eliminate all blindspots and start driving big data insights
Move from hindsight to foresight with insight-led data that gives your entire organization visibility of what’s important to make smarter, quicker decisions that matter. Use real-time data to identify underperforming vendors and trigger audits or reviews for course-correction. Conduct risk assessments which are unique to specific suppliers. Ensure your supplier base are fully compliant with up-to-date certifications, licenses and insurances.
Smarter actions start with smarter decisions, faster
Donesafe’s robust data management framework is designed to structure data capture that can be translated into real-time actions (workflows automations) or data insights to drive-decision ready workplaces. The Donesafe platform helps you to connect your people, processes, and your operational ecosystem to deliver data and insights for precise decision-making organization-wide.
All the cutting-edge tools you need, to deliver best-in-class results, effortlessly
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Donesafe is engineered to be no-code configurable from the ground up. Build and deploy use cases in a matter of hours with an intuitive user interface that lets you design seamless forms, workflows, automations and actions.
Access Donesafe on any device with our native mobile first platform. Compatible with Apple, Android and Windows devices, the Donesafe platform can even work when offline.
Add logic to make your forms smart. Forms can make decisions for users, input data automatically, show and hide fields and drag and drop files. Removing hurdles and making data input fast and easy encourages system-wide participation.
Design, build and automate robust workflows that can be quickly adapted and customized as enterprise processes change. No-code needed and deployed in minutes.
Remove the time heavy administrative burdens and spend more time doing high level tasks. Achieve more with less resources.
Seamlessly communicate with third party systems and applications to send and receive data from one database to the other. Sync in real time or set time intervals of your own choosing.
Ensure a seamless experience with single sign-on capabilities. Users require a single set of credentials in order to access all areas of Donesafe.
Create multi-level alerts for goals and thresholds, and setup real-time notifications for critical events and workflow status.
Create any number of dashboards that are uniquely tailored to each job role, site or individual in Donesafe. End users can have a simple dashboard, while managers can have multiple reports, alerts and actions that relate only to them.
Create and save a report that interrogates any data field within the platform. This includes drilling right into sites, worker roles, date ranges, workflow progress, status and more. Saved reports automatically become a widget that can be placed on your dashboard.
Data migration is made easy using our DIY import tool. Donesafe’s data migration can be performed by your account manager or yourself. Map data from Excel spreadsheets directly to the fields within the Donesafe system and import.
Donesafe is hosted on Amazon Web Services, and is trusted by defence and government organizations. ISO 27001 compliance is a part of our overall focus on security.
Actions can be automatically created and sent to workers based on specific conditions. Donesafe will even follow up on actions if they are not marked as complete. Includes preventative actions and corrective actions (CAPA).
Create a system that automatically keeps workers accountable for recurring tasks. Schedule actions, audits, observations or consultations easily and assign them to those that need to complete it.
Tailor Donesafe to support multiple geographic locations. Configure the primary language of each location or division across your organization
Export all reports and compliance data with a click of the button. Perfect for presentations or reporting legislative requirements, such as OHSA 300 (USA).
Discover other modules that play well together with Vendor and Supplier management
Contractor ManagementEnd-to-end management of contractor approval, registration, insurances, licenses and site inductions. Find out more
Checklists & InspectionsCreate customized online checklists to automate safety and operational behavior, and inspections. Find out more
Safety MeetingsSchedule, manage and track safety meeting follow-ups, and link to other Donesafe modules. Find out more
Incident ManagementCapture, track, investigate and report on all incidents and near-misses. Find out more
Frequently asked questions
Donesafe works with companies ranging from 5 to 500,000 employees across all industries, each with unique needs and use cases. We’ve found that custom pricing is the best way to effectively serve such a diverse customer base. Pay only for what you need – pricing is calculated on your business size (number of workers) and the number of application modules you need. We can give you a quote instantly, so get in touch to get a price. We won’t bite!
We don’t want you to pay for features and services that you don’t need, so we need to know a little more about your business in order to provide you with an accurate quote. Additional help getting started, or features, or the number of workers in your business are factors that influence our pricing. Let’s talk and get specific!
A worker is anyone in your organization. Using workers (rather than just administrative users) is a unique competitive advantage when compared to our competitors. We believe everyone should be part of the compliance conversation and building a strong culture of engagement is central to that. By having all your users in the system, Donesafe can create more intelligent permissions and escalation settings, create unique user experiences, deliver ‘just in time’ learning and notifications, and much more.
Don’t worry, a worker cost is a fraction of the price you would normally be charged per administrative worker. You do not need to pay more for your administrative workers. In general, Donesafe is a more affordable platform than its competitors.
No, you can pick and choose the modules that best suit you to begin with. It is easy to plug in additional modules later as your organization requires them.
Yes! We want you to see the impact that Donesafe can have on your business, but for most folks, that’d be hard to accomplish all on your own. When you invest time in Donesafe, we invest time in you. We’ll provide a guided walkthrough of our software with one of our dedicated team members. If you’d like to get your hands on it, we can help set it up and provide a sandbox of your environment, so you can get your hands dirty as we continue discussions!
Online compliance solutions can deliver huge benefits and offer a world of promise, but most solutions fail early on, especially for companies that don’t have dedicated project teams to implement and manage the solution. On top of that, many systems are too rigid in their forms, workflows, reports and automation – and this means you and your staff struggle to adopt the new technology. This is where Donesafe succeeds where others fail. It’s simple enough for a non-technical person to use and robust enough to provide enterprise-quality results with minimal set-up effort.
Donesafe has offices worldwide with dedicated hosting in the EU, US, Australia, and Asia with a certified server infrastructure. We are fully GDPR compliant, ISO 27001 certified and can ensure enterprise-grade data security and privacy.
Explore more from Donesafe
What is vendor management software?
Vendor Management software can streamline the process of managing vendor data, required permits and licenses, and order management. It can also track complaints and ESG performance, providing valuable insights for making better purchasing decisions.
Linking this software with contractor management, safety meetings, and incident and injury software helps keep vendors safe while they are onsite. This can improve overall compliance and minimize the risk of incidents.
Using Vendor Management software can also assist in register management, ensuring that all necessary vendors are registered and their information is up to date. This can greatly aid in compliance efforts and ensure smooth vendor interactions.
Overall, implementing a Vendor Management software solution can streamline vendor-related processes and aid in compliance and safety efforts. It can also provide valuable insights for making informed purchasing decisions.