Stay on top of which documents have been updated and who has acknowledged them. Keep track of your revision history allowing you to be audit-ready.
Manage every document from a single source solution
End-to-end document management capabilities, from creation and capture to storage, retrieval, sharing, collaboration, and retention. Link to related Donesafe modules such as Quality Management, Contractor Management and Visitor Manegement for an automated single-source solution and ultimate visibility.
- Cloud-based platform: Donesafe is a cloud-native platform built to deliver virtually unlimited scale and concurrency.
- No-code configurability: Offering market-leading configurability within a completely codeless environment.
- Mobility built-in: Donesafe works securely on any mobile device or browser, anywhere, online and offline.
- Maximum adoption: Donesafe simplifies the entire end-user experience driving record employee participation levels organization-wide.
- Modular architecture: Donesafe is a modular platform allowing organizations to easily add new modules that are intelligently inter-connected and interoperable.
Document SecurityCentralized Library
Collect and connect the dots you never knew existed
Streamline and accelerate your document management process.
Enhance your document management process by increased accuracy, detailed audit trail, automated acknowledgments, gated document access, controlled publish releases, improved collaboration and version tracking.
Improve the flow of information, increase transparency, and foster active participation
Manage documents effectively by streamlining the flow of information, making it easier to share and access important documents. Improve transparency by allowing stakeholders to see changes and updates in real-time, ensuring everyone is on the same page. And encourage active participation in the change management process with Donesafe’s document management solution.
Maintain accurate records with version control and automated approval process
Maintain compliance, reduce risk or errors and delays by ensuring that all changes are tracked, recorded and reviewed by the appropriate people. Donesafe’s document management keeps track of changes, who it was versioned by, revision date and more for a complete audit trail. Automated approval processes help streamline workflows to ensure changes are properly reviewed and approved in a timely manner.
Use Donesafe’s Document Management as a corrective training tool to prevent future incidents.
Easily assign a policy or procedure to employees and track their acknowledgement as part of a corrective action plan, which can help prevent future incidents. Track employee compliance and provide the ability to address any knowledge gaps.
Enable seamless access to SOPs, policies, and other relevant documents from the office to the field
Provide employees instant access to the latest policies and procedures, whether they are working in the office, at a remote location or in the field to help reduce downtown, improve efficiency and productivity and help prevent errors and delays.
Stay compliant with every changing regulation, industry standard and organizational policy.
Donesafe’s Change management software helps you keep compliant with various risk and quality management frameworks, such as ISO 9000 / 9001, DOT, OSHA, WHS.
Close the gap between data and action
Experience 360-degree oversight of your entire document management program. Uncover hidden blindspots, track protocol breaches, and identify compliance gaps. Take immediate action with intelligent automation or human intervention to mitigate risk and ensure compliance.
Customizable dashboards delivered to any device, anywhere
Harness global visibility and control all in one place with configurable reports & widgets. Role-specific views let every department focus on the metrics, actions, and tasks that matter most. Track team progress, status, events & more. Get real-time visibility into document status, pending approvals, outstanding and overdue acknowledgments.
Build the most advanced reports to meet any requirement
Create, customize, and schedule advanced reports easily with the attributes and visualizations of your choosing. Leverage the data that’s important to you and generate reports to track document management metrics against KPIs, corrective actions, contractor and visitor usage.
Eliminate all blindspots and start driving big data insights
Move from hindsight to foresight with insight-led data that gives your entire organization visibility of what’s important to make smarter, quicker decisions that matter. Surface key insights regarding change readiness, communication effectiveness, training compliance, and audit findings, to name just a few.
Smarter actions start with smarter decisions, faster
Donesafe’s robust data management framework is designed to structure data capture that can be translated into real-time actions (workflows automations) or data insights to drive-decision ready workplaces. The Donesafe platform helps you to connect your people, processes, and your operational ecosystem to deliver data and insights for precise decision-making organization-wide.
All the cutting-edge tools you need, to deliver best-in-class results, effortlessly
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Donesafe is engineered to be no-code configurable from the ground up. Build and deploy use cases in a matter of hours with an intuitive user interface that lets you design seamless forms, workflows, automations and actions.
Access Donesafe on any device with our native mobile first platform. Compatible with Apple, Android and Windows devices, the Donesafe platform can even work when offline.
Add logic to make your forms smart. Forms can make decisions for users, input data automatically, show and hide fields and drag and drop files. Removing hurdles and making data input fast and easy encourages system-wide participation.
Design, build and automate robust workflows that can be quickly adapted and customized as enterprise processes change. No-code needed and deployed in minutes.
Remove the time heavy administrative burdens and spend more time doing high level tasks. Achieve more with less resources.
Seamlessly communicate with third party systems and applications to send and receive data from one database to the other. Sync in real time or set time intervals of your own choosing.
Ensure a seamless experience with single sign-on capabilities. Users require a single set of credentials in order to access all areas of Donesafe.
Create multi-level alerts for goals and thresholds, and setup real-time notifications for critical events and workflow status.
Create any number of dashboards that are uniquely tailored to each job role, site or individual in Donesafe. End users can have a simple dashboard, while managers can have multiple reports, alerts and actions that relate only to them.
Create and save a report that interrogates any data field within the platform. This includes drilling right into sites, worker roles, date ranges, workflow progress, status and more. Saved reports automatically become a widget that can be placed on your dashboard.
Data migration is made easy using our DIY import tool. Donesafe’s data migration can be performed by your account manager or yourself. Map data from Excel spreadsheets directly to the fields within the Donesafe system and import.
Donesafe is hosted on Amazon Web Services, and is trusted by defence and government organizations. ISO 27001 compliance is a part of our overall focus on security.
Actions can be automatically created and sent to workers based on specific conditions. Donesafe will even follow up on actions if they are not marked as complete. Includes preventative actions and corrective actions (CAPA).
Create a system that automatically keeps workers accountable for recurring tasks. Schedule actions, audits, observations or consultations easily and assign them to those that need to complete it.
Tailor Donesafe to support multiple geographic locations. Configure the primary language of each location or division across your organization
Export all reports and compliance data with a click of the button. Perfect for presentations or reporting legislative requirements, such as OHSA 300 (USA).
Discover other modules that play well together with Document Management
Incident ManagementCapture, track, investigate and report on all incidents and near-misses. Find out more
Contractor ManagementEnd-to-end management of contractor approval, registration, insurances, licenses and site inductions.. Find out more
Visitor ManagementAutomated registration, induction, tracking and communication with all visitors to keep your sites safeLog, track and communicate with all visitors to keep your sites safe. Find out more
Corrective ActionsLink corrective actions to findings and causal factors, set priorities and automate workflows for fast close-out. Find out more
Frequently asked questions
How does Donesafe’s pricing work?
Donesafe works with companies ranging from 5 to 500,000 employees across all industries, each with unique needs and use cases. We’ve found that custom pricing is the best way to effectively serve such a diverse customer base. Pay only for what you need – pricing is calculated on your business size (number of workers) and the number of application modules you need. We can give you a quote instantly, so get in touch to get a price. We won’t bite!
What factors determine your pricing?
We don’t want you to pay for features and services that you don’t need, so we need to know a little more about your business in order to provide you with an accurate quote. Additional help getting started, or features, or the number of workers in your business are factors that influence our pricing. Let’s talk and get specific!
How do you define a worker?
A worker is anyone in your organization. Using workers (rather than just administrative users) is a unique competitive advantage when compared to our competitors. We believe everyone should be part of the compliance conversation and building a strong culture of engagement is central to that. By having all your users in the system, Donesafe can create more intelligent permissions and escalation settings, create unique user experiences, deliver ‘just in time’ learning and notifications, and much more.
Do I have to pay for every worker or employee?
Don’t worry, a worker cost is a fraction of the price you would normally be charged per administrative worker. You do not need to pay more for your administrative workers. In general, Donesafe is a more affordable platform than its competitors.
Do I have to get all the application modules?
No, you can pick and choose the modules that best suit you to begin with. It is easy to plug in additional modules later as your organization requires them.
Does Donesafe provide a trial?
Yes! We want you to see the impact that Donesafe can have on your business, but for most folks, that’d be hard to accomplish all on your own. When you invest time in Donesafe, we invest time in you. We’ll provide a guided walkthrough of our software with one of our dedicated team members. If you’d like to get your hands on it, we can help set it up and provide a sandbox of your environment, so you can get your hands dirty as we continue discussions!
What is the difference between you and other providers?
Online compliance solutions can deliver huge benefits and offer a world of promise, but most solutions fail early on, especially for companies that don’t have dedicated project teams to implement and manage the solution. On top of that, many systems are too rigid in their forms, workflows, reports and automation – and this means you and your staff struggle to adopt the new technology. This is where Donesafe succeeds where others fail. It’s simple enough for a non-technical person to use and robust enough to provide enterprise-quality results with minimal set-up effort.
Is Donesafe secure and GDPR compliant?
Donesafe has offices worldwide with dedicated hosting in the EU, US, Australia, and Asia with a certified server infrastructure. We are fully GDPR compliant, ISO 27001 certified and can ensure enterprise-grade data security and privacy.
Explore more from Donesafe
What is document management software?
A document management software is a tool designed to facilitate the electronic storage, retrieval, management, and sharing of digital documents. It allows users to store documents in a central location, easily organize and categorize them, and quickly search and retrieve them when needed. This technology has revolutionized the way businesses and organizations manage their documents, making the process more efficient and streamlined.
Document management software comes in a variety of forms, from simple, standalone applications to full-fledged enterprise-level systems. At their core, these systems offer a central repository for digital documents, enabling organizations to store files in a secure and easily accessible location. The software provides features for organizing and categorizing documents, making it easy for users to find the information they need quickly and easily.
One of the key benefits of document management software is that it can improve collaboration among team members. With documents stored in a central location, team members can easily access and work on the same files, reducing the need for multiple versions of documents floating around. This not only saves time and reduces errors, but it can also enhance team communication and productivity.
Document management software can also help organizations comply with regulatory requirements, such as those set forth by the Occupational Safety and Health Administration (OSHA) and the Environmental Protection Agency (EPA). By providing a centralized location for storing and organizing documents, organizations can more easily keep track of their compliance documents, such as policies and procedures, training materials, and audit reports. Additionally, the software can help automate certain tasks related to regulatory compliance, such as tracking employee training and certifying that certain procedures are being followed.
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Schedule a personalized 1:1 demo of the platform customized to your use cases