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How to Build a Safer Workplace: Top 3 Safety Tips for 2020


5 min read

We interviewed 60+ safety professionals on the best solutions for common challenges within the workplace health and safety space. We asked safety professionals what they considered the most important topics in order to achieve current and future organizational goals. 

How do you benchmark against expert-led leaders in safety? AND Where do you find the right solutions? Well… take comfort in the fact that we’ve done the leg-work for you. The 3 common challenges faced by safety leaders have been identified. 

Results showed that; 

#1 The use of Technology = 94%

Almost all safety professionals mentioned how technology is one of the most important things globally, but also when it comes to workplace health and safety. 

#2 Workplace Safety Culture = 54%

Over half the interviews mentioned the need to open up the safety conversation to all employees, regardless of their role.

#3 Organizational Behavior-based Safety = 38%

Thirdly, capturing and analyzing at-risk behaviors enable organizations to identify patterns, trends, and root causes.

In the world of health and safety management, 2020 will continue many of the trends from the past few years — more data with less admin and a safe workplace; essentially the bread and butter for those in the safety space. What do these trends look like today? The use of technology regarding safety and data is at the forefront for those accountable for safety in the workplace, with safety culture and behavior-based safety second and third in line. 

Donesafe provides organizations with an all-in-one environment, health, and safety solution connecting workers in the field to executives in the boardroom and everyone in-between. Our success lies with our data-driven and easy to use consolidated platform. With a large user base, we decided to recognize our community to enhance research, developments and industry-specific knowledge. With improved and bespoke requirements, we can ensure we are offering the best cloud-based solution. As our offering continues to evolve and our insights and understanding expand, we continue to fulfill organizational demands with ease whilst expanding into new markets with expert-led and specialized contributions as a software solution. 

Read on to find out how this research has provided data and insights into what’s trending and how to be proactive and solutions-driven in 2020. 

Safety Trend #1 – Technology

What our clients said:

94% of safety professionals in our community selected technology as the biggest safety trend in 2020.

This seems obvious, technology is everywhere, but you’d be blown away by how many companies still manage all or aspects of health and safety with paper-based forms, policies, and procedures in ring binders stored away in the cupboard or on shelves; and safety handouts and training booklets with paper-based certificates. If you are nodding along to this right now, fear not, you are not alone here. 

The concept of technology, especially in the environmental, health and safety space has been keeping pace with new developments in everything from wearables to artificial intelligence (AI).

Related Article: How Technology is Changing EHS Software

The increased adoption of technology has many strengths, however, it needs to be implemented wisely to avoid pitfalls such as data breaches, software incompatibilities, and human resources issues around lack of training. 

As with any new technologies, there is always a learning curve and an in-depth research phase. The increased use of mobile tech in workplace safety simplifies and streamlines record-keeping, whilst enhancing the amount and quality of data available. This, in turn, enables better predictive and trend analysis and helps prevent incidents from happening.

Donesafe feature – Automations

Feature development

Technology is designed to empower users to make better decisions and improve their quality of life. In the safety space, this is no different. Donesafe is a complete, end-to-end EHS safety platform, that enables not only managers to make better decisions via holistic safety reporting but also supports workers to stay safe in the field with real-time information. What’s more, Donesafe works on any device, smartphone or tablet, and its offline mode means nothing gets missed even when you’re working remotely.

Donesafe features that bring the power of technology to life:

Workflows – Streamline your safety processes without all the manual heavy lifting and admin work. Set up workflows to automatically notify all workers at a particular location when a high-risk hazard has been reported, or automatically trigger notifications with corrective actions to managers after an incident form has been completed.

Relational Apps – Every app within Donesafe is part of a relational database. Equipment in your plant and equipment register can be referenced in an incident report; triggering a series of notifications and corrective actions to the relevant safety officers and.

Safety Trend #2 – Safety Culture

What our clients said:

Safety Culture results came in at 54% alongside technology. We had a very similar discussion during most interviews, how all workers need to be part of the safety conversation. Granted your workers are not safety professionals and the terminology and what’s involved can be complicated but no need to make employee health and safety an impossible task. 

By using a system that can be tailored to your business-specific requirements, language and needs mean everyone’s on the same page when it comes to logging their own hazards, incidents and completing training courses online; opening up that workplace safety conversation. 

See how McDonald’s built a safety culture for all 110,000 workers with Donesafe – Click here.

Create a safety culture with Donesafe

Feature development

One of the most challenging components of creating a safety culture in the workplace is employee engagement. When safety systems are clunky, difficult to understand or require an investment in time to complete, incidents and hazards often go unreported. Imagine a world where, with Donesafe, your workers are engaged in safety conversations, are reporting issues in real-time, and are indirectly helping your organization to be a safer place to work. Exciting, no?

Donesafe features that engage workers in safety culture:

Dynamic forms – Workers can log incidents and hazards in less than a minute using our dynamic forms. What’s more, they can take a picture or video on their smartphone and directly upload it to the form; giving you much needed additional context and evidence at the click of a button.

Log incidents and hazards from any device – Donesafe works on any device, including smartphones, tablets, and laptops; both iOS and Android. Workers can log issues wherever they are, and you can receive real-time updates and trends on your organization’s safety pulse.

Safety Trend #3 – Behavior-Based Safety 

What our clients said:

Coming in third at 38%, was behavior-based safety (BBS).

The community has spoken when it comes to safety topics, but how does behavior-based safety come into play with the likes of technology?

By enabling all workers to report observations, unsafe and at-risk behaviors, and conditions, with simple to use the software, available on any device. Adapt BBS checklists to align with each worker’s job role, location, and tasks.

For every workplace incident or injury, there are probably thousands of at-risk behaviors that contributed to this. If not identified and addressed, each at-risk behavior has the potential to cause another incident or injury down the track. Behavior-based safety (BBS) software aims to reduce incident rates through the collection, management, and analysis of observational data from multiple sites.

Capturing and analyzing at-risk behaviors enables organizations to identify patterns, trends, and root causes. This data requires worker participation, the software should be fast and easy to use and work on any device.

Behavior-based Safety Reporting – Mobile View

Feature development

Ensuring everyone works safely in the workplace is an integral part of safety culture. Conducting regular inspections of workers and auditing equipment can reduce the number of incidents as well as unsafe behavior from occurring. With paper, behavior-based safety checks can be burdensome, with the potential for mistakes, lost information, and slower speed to resolution.

With Donesafe, the following features can tackle your behavior-based safety needs at lightning speed:

Observations – Conduct observations simply and easily online through dynamic forms and checklists. Make sure observations get done on time with calendar syncing, scan QR codes to access audited equipment that links back to the online record, and ensure the right people are notified at the right time through automated workflows.

The flow of data and reporting – Have total clarity and visibility across your workplace safety via customized dashboards that update with real-time data. Drill down into specific reports to analyze trends and further mitigate risk in your organization.

Find out more and arrange a free demonstration today

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