Ensure your contracts meet all EHSQ requirements, from initial tender to completion – all in one place. The Contract Management module provides a seamless, integrated solution that connects contract data to your broader EHS compliance framework, reducing risks and improving efficiency.
Comprehensive Contract Management for EHSQ Compliance
Gain full control of your contract lifecycle with HSI Donesafe. From registering new contracts to tracking workflow approvals and reporting on compliance, the Contract Management module ensures your organisation stays on top of all EHSQ obligations.
- Centralised Contract Register: Store and manage all contract and tender information in one centralised platform. Easily access key documents, track contract statuses, and manage critical details such as renewal dates and compliance requirements.
- Strategic Sourcing and Tender Management: Maintain oversight of the entire contract sourcing process, ensuring all bids and tenders meet your EHS and legal standards.
- Automated Workflows and Approvals: Customise workflows for contract approvals, ensuring that each stage of the process follows proper review protocols. Automated sign-offs keep your contracts moving smoothly.
- Track Expiry and Renewal Dates: Never miss a deadline again. With automatic notifications, HSI Donesafe helps you stay ahead of contract renewals and expirations, keeping your operations compliant and efficient.
-
Compliance
-
Registers
-
Expiration
-
RenewalsTracking
-
Accreditation
-
Licensing
-
CertificatesAudit
-
Automated
-
Integrate Contract Management with Your Compliance Framework
HSI Donesafe’s Contract Management module connects seamlessly with your EHSQ systems, linking contracts to critical compliance data. By integrating contract management with modules like Risk Management and Incidents, you can ensure contracts are executed in alignment with your organisation’s safety and environmental requirements.
Automated Compliance Tracking
Link contract data to safety and compliance metrics, ensuring contracts are in line with ISO standards and other regulatory obligations.
Complete Oversight of Contract Obligations
Monitor contract-related tasks and compliance actions, such as required inspections, audits, and certifications.
Automate reminders
Keep on top of and aware of key dates for renewals, deliverables, and other contract milestones to reduce administrative overhead.
Strategic Contract Planning
Align contract terms with broader organisational goals and compliance requirements. Use HSI Donesafe to ensure all contract conditions related to health, safety, and environmental impact are met.
Turn Contract Data into Actionable Insights
Leverage data to make better contract decisions. HSI Donesafe’s Contract Management module provides advanced reporting and real-time dashboards to give you full visibility into your contract lifecycle.
Dashboards
Customisable Dashboards for Contract Status
Track contract statuses, upcoming renewals, and compliance obligations in real-time. Configure dashboards to show you the most critical contract metrics for your organisation.
Reports
Generate Detailed Contract Reports
Create comprehensive reports on contract performance, compliance adherence, and renewal timelines. Schedule regular reports to stay on top of your contract portfolio and ensure nothing falls behind schedule.
Insights
Analyse Contract Risks and Trends
Use data to identify risks, such as contracts with approaching expirations or those linked to safety incidents. Track trends in contract performance to ensure your organisation stays compliant and efficient.
Decisions
Data-Driven Decision-Making for Contracts
Use insights from contract data to inform decisions about renewals, contract extensions, or sourcing new vendors. HSI Donesafe’s powerful reporting engine ensures you have all the information you need to make informed choices and mitigate risks.
Features
All the cutting-edge tools you need, to deliver best-in-class results, effortlessly
Click the icons to explore the platform
No-Code
No-Code
Donesafe is engineered to be no-code configurable from the ground up. Build and deploy use cases in a matter of hours with an intuitive user interface that lets you design seamless forms, workflows, automations and actions.
Mobile
Mobile
Access Donesafe on any device with our native mobile first platform. Compatible with Apple, Android and Windows devices, the Donesafe platform can even work when offline.
Forms
Forms
Add logic to make your forms smart. Forms can make decisions for users, input data automatically, show and hide fields and drag and drop files. Removing hurdles and making data input fast and easy encourages system-wide participation.
Workflows
Workflows
Design, build and automate robust workflows that can be quickly adapted and customized as enterprise processes change. No-code needed and deployed in minutes.
Automation
Automation
Remove the time heavy administrative burdens and spend more time doing high level tasks. Achieve more with less resources.
API
API
Seamlessly communicate with third party systems and applications to send and receive data from one database to the other. Sync in real time or set time intervals of your own choosing.
Single sign-on
Single sign-on
Ensure a seamless experience with single sign-on capabilities. Users require a single set of credentials in order to access all areas of Donesafe.
Alerts
Alerts
Create multi-level alerts for goals and thresholds, and setup real-time notifications for critical events and workflow status.
Dashboards
Dashboards
Create any number of dashboards that are uniquely tailored to each job role, site or individual in Donesafe. End users can have a simple dashboard, while managers can have multiple reports, alerts and actions that relate only to them.
Custom reports
Custom reports
Create and save a report that interrogates any data field within the platform. This includes drilling right into sites, worker roles, date ranges, workflow progress, status and more. Saved reports automatically become a widget that can be placed on your dashboard.
Data migration
Data migration
Data migration is made easy using our DIY import tool. Donesafe’s data migration can be performed by your account manager or yourself. Map data from Excel spreadsheets directly to the fields within the Donesafe system and import.
27001 security
27001 security
Donesafe is hosted on Amazon Web Services, and is trusted by defence and government organizations. ISO 27001 compliance is a part of our overall focus on security.
Actions
Actions
Actions can be automatically created and sent to workers based on specific conditions. Donesafe will even follow up on actions if they are not marked as complete. Includes preventative actions and corrective actions (CAPA).
Scheduler
Scheduler
Create a system that automatically keeps workers accountable for recurring tasks. Schedule actions, audits, observations or consultations easily and assign them to those that need to complete it.
Language translator
Language translator
Tailor Donesafe to support multiple geographic locations. Configure the primary language of each location or division across your organization
Data exporter
Data exporter
Export all reports and compliance data with a click of the button. Perfect for presentations or reporting legislative requirements, such as OHSA 300 (USA).
Discover other modules that play well together with Contracts Management
Document Management
Centralise storage and access to various documents, ensuring version control, approval processes, and tracking of user acknowledgments. Find out moreProjects
Single-source project oversight module including automated assignment, task scheduling and obligation tracking. Find out moreContractor Management
End-to-end management of contractor approval, registration, insurances, licenses and site inductions. Find out moreVendor & Supplier Management
Manage vendor and supplier information comprehensively, including details like ABN, addresses, contacts, and performance tracking, integrating seamlessly with other modules. Find out moreFrequently asked questions
How does Donesafe’s pricing work?
Donesafe works with companies ranging from 5 to 500,000 employees across all industries, each with unique needs and use cases. We’ve found that custom pricing is the best way to effectively serve such a diverse customer base. Pay only for what you need – pricing is calculated on your business size (number of workers) and the number of application modules you need. We can give you a quote instantly, so get in touch to get a price. We won’t bite!
What factors determine your pricing?
We don’t want you to pay for features and services that you don’t need, so we need to know a little more about your business in order to provide you with an accurate quote. Additional help getting started, or features, or the number of workers in your business are factors that influence our pricing. Let’s talk and get specific!
How do you define a worker?
A worker is anyone in your organization. Using workers (rather than just administrative users) is a unique competitive advantage when compared to our competitors. We believe everyone should be part of the compliance conversation and building a strong culture of engagement is central to that. By having all your users in the system, Donesafe can create more intelligent permissions and escalation settings, create unique user experiences, deliver ‘just in time’ learning and notifications, and much more.
Do I have to pay for every worker or employee?
Don’t worry, a worker cost is a fraction of the price you would normally be charged per administrative worker. You do not need to pay more for your administrative workers. In general, Donesafe is a more affordable platform than its competitors.
Do I have to get all the application modules?
No, you can pick and choose the modules that best suit you to begin with. It is easy to plug in additional modules later as your organization requires them.
Does Donesafe provide a trial?
Yes! We want you to see the impact that Donesafe can have on your business, but for most folks, that’d be hard to accomplish all on your own. When you invest time in Donesafe, we invest time in you. We’ll provide a guided walkthrough of our software with one of our dedicated team members. If you’d like to get your hands on it, we can help set it up and provide a sandbox of your environment, so you can get your hands dirty as we continue discussions!
What is the difference between you and other providers?
Online compliance solutions can deliver huge benefits and offer a world of promise, but most solutions fail early on, especially for companies that don’t have dedicated project teams to implement and manage the solution. On top of that, many systems are too rigid in their forms, workflows, reports and automation – and this means you and your staff struggle to adopt the new technology. This is where Donesafe succeeds where others fail. It’s simple enough for a non-technical person to use and robust enough to provide enterprise-quality results with minimal set-up effort.
Is Donesafe secure and GDPR compliant?
Donesafe has offices worldwide with dedicated hosting in the EU, US, Australia, and Asia with a certified server infrastructure. We are fully GDPR compliant, ISO 27001 certified and can ensure enterprise-grade data security and privacy.
Resources
Explore more from Donesafe
Take a closer look!
Schedule a personalized 1:1 demo of the platform customized to your use cases