Remove double handling and duplicated document to ensure your policies, procedures, and guidelines are centralised and always up-to-date, with complete visibility over who has reviewed and acknowledged the content.
Streamline Your Safety Program with a Centralised Knowledge Base
Gain complete oversight of your organisation’s compliance documents, from policies and procedures to guidelines and training materials, all stored in a single location.
- Centralised Library: Store all documents, processes, policies, and procedures in one place, with the ability to link to other modules and records for easy access.
- Create, Edit, and Publish with Ease: Manage key compliance policies and procedures, from creation to publication, with distribution controls to target the right audience.
- Track Acknowledgements: Ensure staff are informed by tracking their acknowledgements of key documents, with reports available on completion status.
- Cloud-based platform: Access anywhere at any time. Keep everything synched in one place.
- No-code configurability: Make changes easily, with our user friendly interface.
- Modular architecture: Donesafe is a modular platform allowing you to easily add new modules and connect them to your wider safety system.
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Version Control
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Acknowledgments
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Audit Trail
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Document SecurityCentralized Library
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Gated Access
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E-Signature
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NotificationsContractors
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VisitorsOffline Capability
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Mobile Access
Knowledge Base – the smarter way to manage important information
Tailored to your specific business needs, HSI Donesafe lets you upload, store and easily link items in your Knowledge Base with other modules and records, allowing for a seamless flow of information across your compliance framework.
Integrated Knowledge Sharing
Link documents to other modules such as Incidents, Risk Management, and Audits to provide comprehensive oversight and ensure your team has access to the latest policies and procedures.
Automation for Efficiency
Automate document reviews, approvals, and reminders for staff to acknowledge critical documents, ensuring compliance across your workforce.
Centralised Compliance Management
Consolidate all compliance-related documentation into a single, version controlled, searchable repository. This centralisation ensures that all stakeholders can easily access the latest versions of policies and procedures, reducing the risk of outdated information being used across the organisation.
Real-Time Visibility and Reporting
Gain instant access to document completion statuses and acknowledgement rates. With real-time reporting tools, management can monitor compliance in real time and quickly address areas where acknowledgements or reviews are lacking.
Close the gap between information and action
HSI Donesafe’s Knowledge Base provides complete visibility and control over your organisation’s compliance and important documentation, helping you stay on top of acknowledgements, reviews, and document lifecycles.
Dashboards
Customisable Dashboards for Instant Insights
Gain visibility over key document metrics, including who has acknowledged critical policies, document expiry dates, and review cycles. Dashboards provide quick access to knowledge management data across the organisation.
Reports
Advanced Reporting for Compliance Assurance
Create, customise, and schedule reports on document acknowledgements, expirations, and reviews. With real-time updates, ensure compliance by tracking document completion and follow-up actions.
Insights
Turn Data into Actionable Insights
Use knowledge management data to identify areas of non-compliance, such as documents that lack staff acknowledgements or are overdue for review. Quickly act on insights to keep your organisation compliant and up-to-date.
Decisions
Smarter actions start with smarter decisions, faster
Use HSI Donesafe’s automation and data management tools to ensure documents are acknowledged, up-to-date, and compliant. Automate document assignment for onboarding, policy changes, and contractor management, ensuring everyone is informed and accountable.
Features
All the cutting-edge tools you need, to deliver best-in-class results, effortlessly
Click the icons to explore the platform
No-Code
No-Code
Donesafe is engineered to be no-code configurable from the ground up. Build and deploy use cases in a matter of hours with an intuitive user interface that lets you design seamless forms, workflows, automations and actions.
Mobile
Mobile
Access Donesafe on any device with our native mobile first platform. Compatible with Apple, Android and Windows devices, the Donesafe platform can even work when offline.
Forms
Forms
Add logic to make your forms smart. Forms can make decisions for users, input data automatically, show and hide fields and drag and drop files. Removing hurdles and making data input fast and easy encourages system-wide participation.
Workflows
Workflows
Design, build and automate robust workflows that can be quickly adapted and customized as enterprise processes change. No-code needed and deployed in minutes.
Automation
Automation
Remove the time heavy administrative burdens and spend more time doing high level tasks. Achieve more with less resources.
API
API
Seamlessly communicate with third party systems and applications to send and receive data from one database to the other. Sync in real time or set time intervals of your own choosing.
Single sign-on
Single sign-on
Ensure a seamless experience with single sign-on capabilities. Users require a single set of credentials in order to access all areas of Donesafe.
Alerts
Alerts
Create multi-level alerts for goals and thresholds, and setup real-time notifications for critical events and workflow status.
Dashboards
Dashboards
Create any number of dashboards that are uniquely tailored to each job role, site or individual in Donesafe. End users can have a simple dashboard, while managers can have multiple reports, alerts and actions that relate only to them.
Custom reports
Custom reports
Create and save a report that interrogates any data field within the platform. This includes drilling right into sites, worker roles, date ranges, workflow progress, status and more. Saved reports automatically become a widget that can be placed on your dashboard.
Data migration
Data migration
Data migration is made easy using our DIY import tool. Donesafe’s data migration can be performed by your account manager or yourself. Map data from Excel spreadsheets directly to the fields within the Donesafe system and import.
27001 security
27001 security
Donesafe is hosted on Amazon Web Services, and is trusted by defence and government organizations. ISO 27001 compliance is a part of our overall focus on security.
Actions
Actions
Actions can be automatically created and sent to workers based on specific conditions. Donesafe will even follow up on actions if they are not marked as complete. Includes preventative actions and corrective actions (CAPA).
Scheduler
Scheduler
Create a system that automatically keeps workers accountable for recurring tasks. Schedule actions, audits, observations or consultations easily and assign them to those that need to complete it.
Language translator
Language translator
Tailor Donesafe to support multiple geographic locations. Configure the primary language of each location or division across your organization
Data exporter
Data exporter
Export all reports and compliance data with a click of the button. Perfect for presentations or reporting legislative requirements, such as OHSA 300 (USA).
Discover other modules that play well together with the Knowledge Base
Incident Management
Capture, track, investigate and report on all incidents and near-misses. Find out moreContractor Management
End-to-end management of contractor approval, registration, insurances, licenses and site inductions.. Find out moreDocument Management
Single-source document control for efficient compliance management. Find out moreCorrective Actions
Link corrective actions to findings and causal factors, set priorities and automate workflows for fast close-out. Find out moreFrequently asked questions
How does Donesafe’s pricing work?
Donesafe works with companies ranging from 5 to 500,000 employees across all industries, each with unique needs and use cases. We’ve found that custom pricing is the best way to effectively serve such a diverse customer base. Pay only for what you need – pricing is calculated on your business size (number of workers) and the number of application modules you need. We can give you a quote instantly, so get in touch to get a price. We won’t bite!
What factors determine your pricing?
We don’t want you to pay for features and services that you don’t need, so we need to know a little more about your business in order to provide you with an accurate quote. Additional help getting started, or features, or the number of workers in your business are factors that influence our pricing. Let’s talk and get specific!
How do you define a worker?
A worker is anyone in your organization. Using workers (rather than just administrative users) is a unique competitive advantage when compared to our competitors. We believe everyone should be part of the compliance conversation and building a strong culture of engagement is central to that. By having all your users in the system, Donesafe can create more intelligent permissions and escalation settings, create unique user experiences, deliver ‘just in time’ learning and notifications, and much more.
Do I have to pay for every worker or employee?
Don’t worry, a worker cost is a fraction of the price you would normally be charged per administrative worker. You do not need to pay more for your administrative workers. In general, Donesafe is a more affordable platform than its competitors.
Do I have to get all the application modules?
No, you can pick and choose the modules that best suit you to begin with. It is easy to plug in additional modules later as your organization requires them.
Does Donesafe provide a trial?
Yes! We want you to see the impact that Donesafe can have on your business, but for most folks, that’d be hard to accomplish all on your own. When you invest time in Donesafe, we invest time in you. We’ll provide a guided walkthrough of our software with one of our dedicated team members. If you’d like to get your hands on it, we can help set it up and provide a sandbox of your environment, so you can get your hands dirty as we continue discussions!
What is the difference between you and other providers?
Online compliance solutions can deliver huge benefits and offer a world of promise, but most solutions fail early on, especially for companies that don’t have dedicated project teams to implement and manage the solution. On top of that, many systems are too rigid in their forms, workflows, reports and automation – and this means you and your staff struggle to adopt the new technology. This is where Donesafe succeeds where others fail. It’s simple enough for a non-technical person to use and robust enough to provide enterprise-quality results with minimal set-up effort.
Is Donesafe secure and GDPR compliant?
Donesafe has offices worldwide with dedicated hosting in the EU, US, Australia, and Asia with a certified server infrastructure. We are fully GDPR compliant, ISO 27001 certified and can ensure enterprise-grade data security and privacy.
Resources
Explore more from Donesafe
What is document management software?
A document management software is a tool designed to facilitate the electronic storage, retrieval, management, and sharing of digital documents. It allows users to store documents in a central location, easily organize and categorize them, and quickly search and retrieve them when needed. This technology has revolutionized the way businesses and organizations manage their documents, making the process more efficient and streamlined.
Document management software comes in a variety of forms, from simple, standalone applications to full-fledged enterprise-level systems. At their core, these systems offer a central repository for digital documents, enabling organizations to store files in a secure and easily accessible location. The software provides features for organizing and categorizing documents, making it easy for users to find the information they need quickly and easily.
One of the key benefits of document management software is that it can improve collaboration among team members. With documents stored in a central location, team members can easily access and work on the same files, reducing the need for multiple versions of documents floating around. This not only saves time and reduces errors, but it can also enhance team communication and productivity.
Document management software can also help organizations comply with regulatory requirements, such as those set forth by the Occupational Safety and Health Administration (OSHA) and the Environmental Protection Agency (EPA). By providing a centralized location for storing and organizing documents, organizations can more easily keep track of their compliance documents, such as policies and procedures, training materials, and audit reports. Additionally, the software can help automate certain tasks related to regulatory compliance, such as tracking employee training and certifying that certain procedures are being followed.
Take a closer look!
Schedule a personalized 1:1 demo of the platform customized to your use cases